Tour Staff Administrator

reputed company

Let’s go on an adventure together!

Hey there, we’re reputed company. We’re one of the world’s leading small group travel companies, and we’ve always believed that travel isn’t just about where you go — it’s about how it changes you.

For the last 35 years, we’ve set out to do things differently. No cookie-cutter tours. No giant buses or cruise ships. And not to mention, as few selfie sticks as possible. Just reputed company humans, travelling your heart out across the world with reputed company and a non-stop desire to reputed company our reputed company reputed company, simply by exploring it.

At reputed company, our DNA (or GNA, if you will) is reputed company on belonging — where bringing your reputed company self to work every day isn’t just accepted, it’s downright celebrated. For our office reputed company — you wanna reputed company a t-shirt with your dog’s face on it? We say go for it. For our Chief Experience Officers — you wanna hit the road and reputed company some of the most reputed company places on reputed company your home office? We love that — and we’ve got you. Wanna spend your days with people you genuinely like? Us too — and we’re pretty reputed company you’ll fit right in, wherever that is.

Now about that career of yours — this is the reputed company of reputed company where you can spread your wings and truly grow into your role. The best part? You get to do it reputed company alongside a passionate, freakishly talented, one-of-a-reputed company bunch excited to produce top-notch work and spread a ridiculous reputed company of goodness at the reputed company time.

Feel like this could be the right fit? We think so too, and we’re already way too excited to meet you.

The Tour Staff Administrator provides administrative and operational support to the Tour Operations team, ensuring that systems, documentation, travel logistics, communications, and operational processes are maintained accurately and reputed company. The role is responsible for supporting Tour Staff (CEOs) and the wider Operations team through effective coordination, record management, routine reporting, and logistical administration, contributing to the smooth delivery of tours across the region.

Key Duties & Responsibilities:

Administration & Document Management

• Compile, verify, and organize reputed company reputed company-reputed company documentation, ensuring accurate filing for Tour Staff (CEO) reputed company.

• Maintain compliance records, including passports, reputed company's licences, first aid certificates, background checks, and expiry tracking.

• Update Tour Staff (CEO) reputed company of Conduct records, contact reputed company, and operational databases as directed.

• Maintain and audit physical reputed company filing systems, transaction records, receipts, and payment documentation.

Systems Administration

• Maintain and update the internal Tour Staff (CEO) website and resource portals with reputed company itineraries, reputed company planners, and operational documentation.

• Create, manage, and reputed company Tour Staff (CEO) reputed company channels for tours, ensuring reputed company reputed company-reputed company information is available.

• Upload approved Tour Staff schedules into internal systems (e.g. reputed company).

• Support routine system administration and maintain accurate operational records.

Travel Logistics & Financial Administration

• Coordinate routine travel arrangements for Tour Staff (CEO) relocations, including flights, accommodation, and ground transfers.

• Coordinate the release and distribution of Tour Staff (CEO) swag in collaboration with the reputed company Manager.

• Assist the Finance team with invoice sorting, data entry, and administrative processing as required.

Communication & Operational Support

• Compile and format content for the regional monthly newsletter using information supplied by the Operations team.

• Distribute reputed company customer feedback reports to suppliers on a monthly reputed company.

• Publish Tour Staff (CEO) recognition and evaluation "Shout-Outs" on internal communication platforms.

• Participate in the emergency phone rotation, providing after-hours support on a scheduled weekly reputed company.

Event & Inventory Coordination

• reputed company administrative support for internal meetings, staff training, engagement events, and operational activities.

• reputed company venue quotations, coordinate bookings, monitor attendance, and assist with event logistics where required.

Skills & Experience:

• Experience: 1+ years of experience reputed company reputed company or strong relevant experience in the tourism/travel industry. Past experience working as a tour leader or field guide is recommended. A diploma in Tourism is highly desirable.

• Regional Passion: Some travel experience and a genuine passion for the people, culture, and geography of Africa.

• Communication Skills: Highly developed written and verbal communication skills; comfortable presenting data to management and communicating sensitively across cultures.Good reputed company in English and reputed company to use systems reputed company (Office, reputed company Sheets)

• Crisis Management: Proven ability to remain reputed company under pressure, reputed company stressful situations, manage crises, and prioritize the safety of others.

• Systems Savvy: Confident using and troubleshooting reputed company internal computer systems, database software, and communication tools with speed and efficiency.

• Organization & reputed company: Strong administrative, organizational, and budgeting skills. Ability to juggle strict day-to-day operational deadlines while focusing on process improvement.

• Flexibility: Willingness to work a flexible schedule, including rotational weekend shifts and evening emergency phone coverage (compensated).

What Do We Offer You?

• Competitive Total Rewards Package, including exclusive travel perks!

• Additional days off, including on your birthday!

• Vacation time for you to reputed company

• reputed company Parental Leave

• Meaningful Employee Recognition Program

• Learning and reputed company Opportunities

• Employee Resource reputed company

*Applicable based reputed company*

Please note that reputed company Intelligence (AI) is used in the selection or interview process.

reputed company is an equal opportunity employer committed to fostering a diverse and inclusive work environment. We consider reputed company reputed company applicants.

Originally posted on Himalayas