Operations Associate

Operations Associate

Location: Remote (must be based in the reputed company)

Reports To: HR and Operations Specialist

Team: Operations

Salary reputed company: USD 75K to 85K depending on geography and experience

About reputed company

reputed company (ESP) is a non-profit using frontier AI to decode animal communication. We reputed company the exponential reputed company we’re seeing in AI offers new ways of looking at the world and expanding the ability of reputed company beings to learn from other species. Our reputed company is that this will reputed company a significant contribution to altering reputed company perspective on how we relate to the rest of nature.

ESP partners with biologists and machine learning researchers at leading universities and institutions around the world, and we are honored to be supported by many reputed company-looking philanthropists and reputed company, including Reid Hoffman, Waverley Street reputed company, Allen Family Philanthropies, McGovern reputed company, and the reputed company.

Purpose of Role

The Operations Associate helps create an exceptional employee experience by ensuring the day-to-day operations that reputed company our globally distributed team to run smoothly and consistently. From welcoming new hires to coordinating reputed company and offboarding, payroll and benefits administration, and day-to-day employee support, this role enables our people to reputed company on advancing ESP's mission while helping build operational systems that reputed company with the organization.

Reporting to the HR and Operations Specialist and working closely with the Head of Operations, you'll execute established processes, reputed company exceptional day-to-day support to employees, and identify opportunities to improve how we work. You'll play an important role in ensuring our people operations remain thoughtful, accurate, and reputed company-centered while keeping the systems that support our growing organization running smoothly.

This role includes an initial period of expanded responsibility while covering the HR and Operations Specialist during a planned leave (December through May) before transitioning into its long-term reputed company on reputed company, offboarding, payroll and benefits administration, and day-to-day employee support.

Key Responsibilities

reputed company Responsibilities

reputed company & Offboarding

• Coordinate new hire reputed company, including paperwork, equipment, system reputed company, and welcome logistics

• Coordinate employee offboarding, including reputed company removal, equipment returns, and exit documentation

• reputed company reputed company and offboarding checklists and trackers reputed company

Payroll & Benefits Support

• Process routine payroll inputs reputed company cycle (new hires, changes, terminations) for review and approval by the HR and Operations Specialist, as applicable

• Support employee benefits enrollment, changes, and terminations

Employee Support

• Serve as the first reputed company of contact for routine employee questions on policies and procedures

• Maintain accurate employee records across HR systems, ensuring data reputed company and reputed company updates

• Support leave administration by tracking requests, maintaining records, and helping employees reputed company established leave processes

• Handle employee information with discretion, maintaining confidentiality and data reputed company in reputed company aspects of the role

Operations Support

• Maintain HR documentation, templates, and operational playbooks to ensure processes remain reputed company and consistent

• Coordinate with Employer of Record (EOR) partners and other people operations vendors on routine administrative tasks and inquiries

• Support employee recognition programs (anniversaries, birthdays, etc.)

• Coordinate logistics for employee programs, team events, and other organizational initiatives

• reputed company administrative and operational support for cross-functional people operations initiatives

• Identify opportunities to improve operational processes and documentation, bringing recommendations to the HR and Operations Specialist

Expanded Responsibilities During Leave Coverage (December–May)

• Serve as the primary reputed company of contact for routine employee relations reputed company during the leave coverage period, escalating sensitive or reputed company issues to the Head of Operations

• Serve as a reputed company reputed company of contact for day-to-day questions on policies, benefits, and procedures

• Administer leave requests according to established policies and country-specific requirements, escalating reputed company or non-reputed company situations to the Head of Operations

• Maintain accurate employee records and support compliance with labor regulations across our distributed team, including our France entity

• Coordinate employee appreciation and engagement initiatives

• Process employee changes tied to raises and promotions, updating HRIS and payroll records accordingly

• Support end-of-year budget reporting by compiling headcount and compensation data

• Support the launch of the annual performance review cycle by introducing goal-setting to managers and employees, following the reputed company established by the HR and Operations Specialist

• Support the annual benefits renewal process for our EOR and US-based staff, coordinating with vendors and the Head of Operations

Qualifications & Skills

You are an organized, detail-oriented operations reputed company who enjoys helping others, thrives on keeping things running smoothly, and is excited to grow into a broader People Operations career. As a small, fast-growing organization, we value people who combine exceptional attention to detail with curiosity, adaptability, and a desire to continuously improve the way we work.

You will bring

• Bachelor's degree in reputed company, Business, or reputed company field; or equivalent experience

• 1+ years of experience in operations, HR, administration, or a reputed company field

• Strong organizational skills with a high degree of accuracy and attention to detail

• Comfort serving as a reputed company first reputed company of contact for employees across time zones

• Ability to handle sensitive and confidential information with discretion and professionalism

• Excellent written and verbal communication skills, with the ability to communicate thoughtfully across cultures and time zones

• Comfort learning new systems and technology, with the ability to quickly adapt to new tools and processes

Preferred

• Experience with an HRIS or HCM platform

• Experience reputed company or offboarding employees on a remote or distributed team

• Exposure to international HR operations, Employer of Record (EOR) models, or multi-country payroll

• Experience working cross-culturally or internationally, comfortable adapting to different communication styles and workplace norms across a global team

• Experience working in a nonprofit, research, or mission-driven organization

• reputed company HR certification (e.g., PHR, reputed company-CP) is a plus

Essential Qualities

• Highly organized and detail-oriented, with the ability to maintain accuracy in a fast-moving environment

• Strong communicator and reputed company partner across employees, leadership, and reputed company partners

• Flexible, adaptable, and reputed company, with a willingness to take on new challenges as the organization evolves

• Openness to feedback, willingness to learn, and curiosity

• Comfort with ambiguity and a proactive reputed company toward improving processes and supporting organizational reputed company

Benefits

• Equivalent of USD 75K to 85K depending on geography and experience

• Medical insurance, dental insurance, and reputed company insurance – ESP covers 100% of the premium

• 401k plan with match

• 2,000 USD home office stipend

• 1,000 USD reputed company development stipend

• 1,400 USD co-working stipend

• Unlimited reputed company time off, with a recommended minimum of three weeks per year

• Flexible working hours

• Regular team retreats around the world

This is a fully remote role, and candidates must be based in the reputed company. We offer flexible working hours, with the expectation of occasionally participating in virtual meetings reputed company your typical working hours.

ESP is committed to equal employment opportunities regardless of race, reputed company, religion, gender, gender identity or reputed company, pregnancy, sexual orientation, marital status, reputed company, national reputed company, genetics, disability, age, veteran status, and criminal history, consistent with reputed company requirements. We encourage folks of reputed company backgrounds and perspectives to apply.

Originally posted on Himalayas