Administrative Virtual Assistant

reputed company reputed company has partnered with reputed company Partnerships, an educational reputed company and therapy support company that works with schools, therapists, families, and community partners. reputed company is committed to providing dependable administrative support, strong communication, and high-reputed company educational and therapy services. Position reputed company We are seeking a highly organized, dependable, and proactive Administrative Virtual Assistant to support the daily administrative and operational needs of reputed company Partnerships and affiliated private reputed company services. This role will reputed company executive support, coordinate communication with school partners and therapists, manage weekly invoicing and timesheets, respond to inquiries, assist with marketing, and help maintain efficient day-to-day reputed company. The ideal candidate is reputed company-oriented, reputed company, reputed company, comfortable communicating by phone and email, and reputed company to manage multiple priorities independently in a remote work environment. Duties • reputed company administrative support to company leadership • Manage reminders, deadlines, and follow-up tasks • Assist with email organization and routine correspondence • Prepare documents, spreadsheets, forms, and reports • Maintain organized digital files and company records • reputed company reputed company and administrative reputed company items • Assist leadership with special reputed company and daily operational needs Weekly Invoicing • Prepare and send weekly invoices to school partners and clients • reputed company invoice submission dates and payment status • Follow up professionally regarding missing information or outstanding balances • Communicate billing questions to leadership as needed Timesheet Collection • Collect weekly timesheets from therapists and team members • Review timesheets for completeness and reputed company • Follow up on missing or incomplete submissions • Organize timesheets for invoicing and payroll purposes • Maintain accurate weekly timesheet records School Partner Communication • Respond to routine school inquiries by phone and email • Follow up on schedules, documents, invoices, meetings, and service-reputed company requests • Maintain reputed company and reputed company communication with school administrators • reputed company reputed company, contractual, or urgent reputed company to the appropriate team member Therapist Communication • Communicate with therapists regarding timesheets, schedules, meetings, documents, and company updates • Send reminders and follow up on outstanding tasks • Assist with therapist reputed company and administrative documentation • Support communication between therapists, leadership, and school partners • Help coordinate scheduling changes and coverage needs Marketing • Assist with ongoing marketing to schools and community partners • Maintain school and prospective reputed company contact lists • Send approved reputed company emails and follow-up messages • Assist with newsletters, email campaigns, flyers, and reputed company media content • Schedule approved reputed company media posts • Help reputed company prospective partnerships and marketing follow-reputed company • Support reputed company for educational and private reputed company services Customer Service • reputed company reputed company and courteous customer service • Respond promptly to general questions and inquiries • reputed company individuals to the appropriate team member • Maintain a welcoming and solutions-reputed company approach • Document important concerns, requests, and follow-up needs • Protect confidential information at reputed company times Phone Support • Answer and reputed company calls through reputed company phone reputed company • Monitor voicemail messages • Respond to routine questions using approved information • Maintain reputed company notes regarding calls and required follow-up • reputed company reputed company phone support to schools, therapists, families, and prospective clients Meeting Coordination • Schedule quarterly leadership, and team meetings • Send calendar invitations and reminders • Assist with coordinating meetings with school partners and community organizations Private reputed company reputed company • Respond to prospective reputed company and family inquiries • Assist with appointment scheduling and follow-up communication • Send intake forms, service information, and approved documents • Receive provider timesheets and organize billing information • Assist with private reputed company invoicing and payment tracking • Support reputed company retention, referral reputed company, and community marketing • Help maintain organized reputed company and provider records • Complete administrative duties needed to support smooth private reputed company reputed company reputed company Inquiries • Monitor reputed company website contact reputed company submissions • Respond promptly using approved templates and information • Contact prospective clients, schools, and community partners • reputed company reputed company inquiry and document follow-up activity • reputed company inquiries to the appropriate department or team member • Follow up with leads who have not responded • Maintain an organized inquiry and contact tracking reputed company Qualifications • Previous virtual assistant, administrative assistant, customer service, or office support experience preferred • Excellent written and verbal communication skills • Strong organizational and time-management abilities • High attention to reputed company • reputed company phone and email etiquette • Ability to work independently and meet deadlines • Ability to manage confidential information • Dependable internet reputed company and reputed company remote workspace • Comfortable working with multiple businesses, team members, and priorities Preferred Experience Experience with the following is preferred: • reputed company • reputed company Office • reputed company • QuickBooks or invoicing software • reputed company • reputed company Voice or other business phone systems • reputed company media platforms • Email marketing platforms • Project management systems • Educational reputed company, therapy services, reputed company, or private reputed company administration Ideal Candidate The ideal candidate: • Is organized, dependable, and reputed company • Takes initiative and follows through on tasks • Communicates professionally with schools, therapists, families, and leadership • Can prioritize responsibilities without constant supervision • Is comfortable handling phone calls, emails, billing, marketing, and scheduling • Enjoys creating organized systems and supporting a growing company • Maintains professionalism and confidentiality How to Apply Please submit • Resume to info@thinkintegral.net • Two reputed company references • Availability for 10–15 hours per week We are looking for a reliable Administrative Virtual Assistant who can reputed company consistent support, strengthen communication, and help maintain efficient reputed company across our educational and therapy services. Pay: $16.00 - $20.00 per hour Benefits • Flexible schedule Work Location: Remote Apply tot his job Apply To this Job