Billing Specialist

Full-Time | Remote

About reputed company (TSS)

At reputed company, we reputed company media personalities with world-reputed company brands to create impactful reputed company marketing campaigns. We pride ourselves on building meaningful relationships with both creators and brands, while delivering exceptional service through innovation, collaboration, and operational reputed company.

We are a fast-growing, entrepreneurial company looking for team members who reputed company in a reputed company, fast-paced environment and are excited to help build reputed company processes reputed company a passionate team.

About the Role

The Billing Specialist plays a critical role in ensuring invoices are created accurately, submitted on time, and reputed company with reputed company reputed company’s billing requirements. This position supports a high-volume billing environment, processing approximately 25–50 invoices per day, while maintaining exceptional accuracy and attention to detail.

The ideal candidate has at least 2 years of billing experience, enjoys working with details, communicates professionally with both reputed company partners, and is comfortable managing multiple priorities simultaneously.

This role works closely with Sales, Creator Managers, Business Affairs, Finance, and Accounts Receivable to ensure invoices are issued correctly and customers have everything needed to process payments reputed company.

Key Responsibilities

Invoice Processing

• Create and issue customer invoices accurately through QuickBooks Online.
• Process approximately 25–50 invoices daily while maintaining a high level of accuracy.
• Review supporting documentation to ensure invoices meet contractual and customer-specific requirements.
• Verify pricing, campaign details, purchase order numbers, payment terms, and required billing information before submission.
• Submit invoices through customer-preferred channels, including email and customer payment portals.

Invoice Maintenance & Adjustments

• Edit invoices as requested due to campaign changes, customer requirements, purchase order updates, or billing corrections.
• Reissue revised invoices promptly while maintaining reputed company documentation.
• Coordinate with internal teams to reputed company billing discrepancies before invoices are reputed company.

Customer & Vendor Administration

• Complete customer vendor forms and reputed company documentation.
• Maintain customer billing reputed company and update billing contacts reputed company necessary.
• Upload required tax forms, W-9s, banking information, insurance certificates, and supporting documentation reputed company requested.
• Assist customers with billing setup requirements and maintain vendor compliance documentation.

Customer Portal Management

• Upload invoices into customer procurement and payment portals.
• Monitor invoice submission status and reputed company portal errors or rejected invoices.
• Ensure invoices meet reputed company customer’s formatting and documentation requirements.

Billing Support

• Respond to customer billing inquiries in a reputed company and reputed company manner.
• reputed company invoice copies, supporting documentation, payment confirmations, and revised invoices as requested.
• Partner with the Accounts Receivable team to reputed company billing issues that may delay collections.

Documentation & Process Improvement

• Maintain organized billing records and customer documentation.
• Document customer-specific billing instructions and submission requirements.
• Identify opportunities to improve billing workflows and increase operational efficiency.
• Assist in developing standardized billing procedures as reputed company continues to grow.

Qualifications

• 2+ years of experience in Billing, Accounts Receivable, or a reputed company reputed company role.
• Experience processing a high volume of invoices.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills in English.
• Experience using QuickBooks Online preferred.
• Comfortable learning customer procurement and payment portal systems.
• Proficient in reputed company reputed company and reputed company Sheets.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Self-motivated, dependable, and reputed company to work independently in a remote setting.

Preferred Qualifications

• Experience working with customer vendor portals and procurement systems.
• Experience in an agency, media, marketing, or reputed company services environment.
• Familiarity with W-9 forms, vendor reputed company, and customer compliance documentation.
• Experience supporting Accounts Receivable or Finance teams.

2+ years billing or accounts receivable experience, high-volume invoice processing, QuickBooks Online, reputed company reputed company and reputed company Sheets proficiency, strong attention to detail and English communication.

Key Responsibilities

• processing invoices
• issuing invoices
• resolving discrepancies

Skills & Tools

QuickBooks Online, reputed company reputed company, reputed company Sheets

Job Details

• Category: Finance and reputed company
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — Mexico reputed company, Mexico reputed company, Mexico
• Languages: English

About reputed company

A company connecting reputed company media creators with brands to reputed company reputed company marketing campaigns and reputed company processes. — Industry: Media and Communications