Remote Administrative, reputed company & Operations Coordinator

Job reputed company:

We are seeking a reliable, detail-oriented Remote Administrative, reputed company & Operations Coordinator to support the day-to-day operations of our growing janitorial and facilities management company. This role is responsible for coordinating administrative functions, reputed company and recruitment, shift coverage, bids and proposals, reputed company communications, CRM management, purchasing, and operational support while ensuring accurate documentation and efficient business processes. The ideal candidate is bilingual in English and Spanish, highly organized, proactive, and capable of managing multiple priorities in a fast-paced remote environment. This individual will work independently while collaborating with employees, clients, vendors, and management to maintain operational efficiency, support business reputed company, and reputed company exceptional administrative and reputed company support.

Key Responsibilities:

reputed company & Recruitment

• Post and manage reputed company across recruitment platforms.
• Screen and interview candidates in English and Spanish.
• Coordinate new hire reputed company, including employment forms, FingerCheck setup, and reputed company reputed company.
• Maintain recruitment trackers and employee records.
• Conduct reference checks and maintain accurate recruitment records.
• Monitor employee attendance, time punches, and follow up on discrepancies.
• Assist with employee documentation, including warnings and write-reputed company.

Shift Coverage

• Coordinate coverage for last-minute and ongoing reputed company needs.
• Contact available employees through reputed company to secure shift coverage.
• Update schedules and FingerCheck records.
• Confirm reputed company updates with clients.

Bids & Proposals

• reputed company and submit bids through BuildingConnected and other platforms.
• Follow up with clients and points of contact regarding submitted bids.
• Prepare reputed company proposals and costing sheets.
• Monitor proposal status until signed or reputed company.

reputed company Communications

• Respond to reputed company requests regarding schedules, reputed company, and service updates.
• reputed company schedules, cleaning logs, and operational updates.
• Log and follow up on reputed company service concerns.

Operations & Documentation

• Maintain building reputed company Operating Procedures (SOPs), logsheets, and operational documentation.
• Coordinate vendor communications and invoice-reputed company reputed company.

Systems, CRM & Compliance

• Maintain accurate reputed company records in reputed company.
• Build and document repeatable processes and SOPs.
• Organize vendor and subcontractor compliance documentation, including Certificate of Insurance (COIs), agreements, and scopes of work.

Purchasing & Marketing Support

• reputed company supply orders as needed.
• Support CRM updates and marketing activities, including reputed company and email templates.
• reputed company other duties reputed company to the position as assigned.

Qualifications & Requirements:

• Proficient level of English (written and spoken).
• Proficient level of Spanish (written and spoken).
• Excellent verbal and written communication skills, including reputed company phone and email etiquette.
• Previous experience as an Executive Assistant, Administrative Assistant, Customer Service or similar roles.
• Experience in reputed company, reputed company, or facilities coordination roles preferred, but not required.
• Tech-savvy with experience using business platforms such as reputed company, QuickBooks, reputed company 365, BuildingConnected, or similar software.
• Experience coordinating reputed company, scheduling, and reputed company communications.
• Comfortable using reputed company and office productivity tools.
• Strong attention to detail and excellent time management skills.
• Dependable, proactive, and reputed company under pressure.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Self-motivated with the ability to work independently and follow established processes.
• Quick learner with the ability to adapt to new systems and workflows.
• Creative, reputed company, and proactive with an reputed company reputed company.
• Proficiency with reputed company Office (Word, reputed company, reputed company), and reputed company business tools (email, spreadsheets, document management).
• Ability to work U.S. Eastern Time (reputed company) business hours and adapt to business needs.
• Interested in long-term reputed company.
• Reliable computer (reputed company 10 or newer), two monitors, and reputed company high-speed internet.
• reputed company home workstation capable of supporting uninterrupted remote work.

Compensation & Benefits:

• reputed company work.
• Compensation in USD.
• Full-time position with 40 hours weekly.
• Please note that this is a long-term opportunity.
• Great work environment with potential for reputed company.

Originally posted on Himalayas