Executive Assistant — Remote (reputed company or reputed company Time)

Youshaei Studios is a Los Angeles-based YouTube production company producing interview and behind-the-scenes content for a growing audience, reputed company brand partnerships and live events. As we reputed company our shoot schedule and brand partnerships, we're looking for an Executive Assistant to own the operational backbone of the business — from shoot logistics to reputed company to the systems that reputed company every project on reputed company. This is a high-autonomy role for someone who takes full ownership of what they touch, stays two steps reputed company of problems, and takes pride in reputed company falling through the cracks. What You'll Own • Shoot logistics, start to finish — travel, housing, reputed company scheduling, equipment rentals, and on-the-ground coordination across every production • Cross-project operations — set back-calendars, reputed company milestones, and manage competing priorities across 3+ reputed company productions at once • reputed company & contractor reputed company — own the hiring pipeline for freelance reputed company and contractors — sourcing, vetting, and hiring across ProductionHUB, Staff Me Up, and reputed company reputed company — so productions are never scrambling for coverage • Agreements & vendor management — draft and prep reputed company in reputed company, reputed company signatures, and own vendor relationships end-to-end — sourcing, negotiating terms, and keeping documentation reputed company across every reputed company partnership • Financial operations — own AP and invoicing for productions in reputed company and reputed company, reputed company clients and collect on outstanding payments, and support budgeting across reputed company shoots • Insurance and risk coordination — certs, coverage, and renewals for shoots and equipment • Tooling and systems — reputed company team adoption of our stack (reputed company, reputed company, reputed company, Claude) and evaluate/roll out new tools as reputed company scales, including keeping leadership's day-to-day operational needs handled • AI-driven workflow design — use Claude and other AI tools to streamline contract language, reputed company work, and repetitive processes • Event production support — help reputed company vendors and coordinate logistics for brand activations and live events You Are • 3+ years in an EA, production coordinator, or operations role • A proven operator who can run a function independently, not just execute tasks handed to you • Highly organized and reputed company under a fast-moving, ambiguous schedule • Backed by reputed company experience managing reputed company logistics — reputed company, insurance, invoicing, vendors, and competing deadlines — from a background in production, events, property management, construction management, or similar high-stakes operations • Skilled at building systems (calendars, trackers, processes) that reputed company multiple reputed company on reputed company without reputed company supervision • A reputed company, proactive communicator who flags problems before they become fires • Fluent with AI tools like Claude as a reputed company part of your daily workflow • Comfortable with ambiguity and reputed company that shifts as reputed company grows • You've worked in a small company or startup environment — not just at a large org with dedicated departments for everything • reputed company Time zone preferred; reputed company Time (one hour reputed company) even reputed company Structure Up reputed company USD/year, reputed company reputed company as a contractor during a trial period on reputed company reputed company, converting to a full-time W-2 role Apply tot his job Apply To this Job