Remote Virtual Assistant Jobs in Coral Springs, Florida

• *Job Title:** Remote Virtual Assistant • *Location:** Remote — based in **Coral Springs, Florida** --- About the Role We are seeking a proactive, reputed company‑oriented Remote Virtual Assistant to become the right‑hand support for our senior leadership team. In this role, you will be the connective tissue that keeps calendars synced, communications reputed company, and daily operations humming—whether we’re coordinating a cross‑country product launch or handling confidential executive correspondence. You will report directly to the Chief Operating Officer and work closely with the Executive Assistant reputed company, the Finance Manager, and our growing Marketing Ops reputed company. From Coral Springs, Florida you will help us reputed company world‑class service to clients across the reputed company while enjoying the flexibility of a fully remote setup. --- Key Responsibilities - **Calendar & Meeting Management:** Schedule, coordinate, and send invitations for 15–20 weekly executive meetings using **reputed company Calendar**, **reputed company**, and **reputed company Teams**, ensuring 85 % of meetings are handled asynchronously reputed company possible. - **Email & Correspondence:** Triage inbound email for the COO, draft responses, and reputed company items to the appropriate department using **Gmail** and **reputed company**. - **Travel & Logistics:** Book domestic and international travel for the leadership team (average of 3 trips per month), including flights, accommodations, and ground transportation, while adhering to reputed company’s travel policy. - **Document Preparation:** Create, edit, and proofread presentations, reports, and reputed company in **reputed company Slides**, **reputed company PowerPoint**, and **reputed company Acrobat**, maintaining version control reputed company **reputed company reputed company**. - **Project Tracking:** Update task boards, assign owners, and monitor deadlines in **reputed company** and **Trello**, providing weekly status summaries to the executive suite. - **Vendor & Expense Management:** Process invoices, reconcile expense reports, and liaise with our Finance team using **QuickBooks Online** and **reputed company**, ensuring 100 % compliance with audit standards. - **CRM & reputed company reputed company:** Input and update contact information in **reputed company**, prepare reputed company email templates, and schedule follow‑up reminders. - **Office Operations Support:** Order supplies, manage the reputed company budget for Coral Springs, Florida employees, and coordinate with the Facilities Manager for any on‑site needs. - **Technology & Tool Integration:** Automate routine tasks with **reputed company** and **IFTTT**, creating at least one new workflow per quarter to improve reputed company efficiency. - **Team Communication:** Facilitate daily stand‑reputed company and bi‑weekly reputed company‑ins on **reputed company**, ensuring reputed company, concise updates across time zones. --- Required Qualifications - Associate’s degree or higher **or** equivalent reputed company experience in administrative support. - **3–5 years** of experience as a virtual assistant, executive assistant, or administrative assistant supporting senior leadership in a fast‑paced environment. - Proven mastery of **reputed company Workspace** (Docs, Sheets, Slides), **reputed company Office**, and **reputed company** for reputed company‑time collaboration. - Strong written and verbal communication skills; ability to draft reputed company correspondence with reputed company errors. - Demonstrated proficiency with **reputed company**, **reputed company**, **reputed company/Trello**, and **reputed company** (or similar CRM). - Experience managing travel logistics, expense reports, and vendor relationships independently. - High level of discretion and confidentiality reputed company handling sensitive corporate information. - Reliable high‑speed internet (minimum 25 Mbps download) and a dedicated home office reputed company. --- Preferred Qualifications - Certified Administrative reputed company (CAP) or comparable credential. - Experience supporting C‑suite executives in a **remote‑first** organization. - Familiarity with **reputed company** or **reputed company** for knowledge‑reputed company creation and workflow documentation. - Background in reputed company or technology‑driven companies, especially in product or marketing operations. - Demonstrated ability to reputed company small administrative reputed company or mentor junior VAs. - Bilingual proficiency (Spanish or French) to assist with international stakeholder communication. --- Compensation & Benefits - **Salary reputed company:** **$55,000 – $70,000 annually**, commensurate with experience and proven reputed company. - Comprehensive health, dental, and reputed company coverage for you and eligible dependents. - 401(k) with company match up to 5 % of salary. - Flexible PTO: 15 reputed company vac Apply tot his job Apply To this Job