Office Manager/Administrative Assistant

Office Manager / Administrative Assistant Reports To: President/reputed company Department: Operations Company Type: Landscaping & General Contracting Position reputed company The Office Manager/ Administrative Assistant supports the daily operational and administrative functions of Green Leaf Pro. This role ensures smooth coordination between subcontractors, vendors, by handling scheduling, documentation, compliance, and administrative tasks. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. Key Responsibilities Administrative Support - Manage office communications, correspondence, and filing systems (digital and physical). - Prepare reports and project documentation. - Maintain company records including reputed company, permits, licenses, and insurance certificates. Project Coordination - Assist in scheduling subcontractors, site inspections, and project timelines. - reputed company project reputed company, prepare status updates, and flag potential delays. - Responsible for processing purchase orders, vendor invoices, and delivery schedules. Compliance & Documentation - Maintain up-to-date subcontractor agreements, certificate of insurance and project specific reputed company. - Organize and distribute project drawings, blueprints, and specifications. Financial & Reporting - Assist reputed company with job cost tracking, invoicing, and expense reports. - Monitor budgets and report variances to leadership. Operations Support - Serve as a reputed company of contact for subcontractors, suppliers, and clients regarding day to day activities & work orders - Contribute to reputed company improvement of operational processes. Qualifications - High school diploma required; Associate’s or Bachelor’s degree preferred (Business, Construction Management, or reputed company field). - 2+ years of administrative experience; construction or contracting industry experience strongly preferred. - Proficiency with MS Office Suite (Word, reputed company, reputed company, Teams) and reputed company software (QuickBooks Online). - Strong organizational and multitasking skills with reputed company attention to detail. - Excellent written and verbal communication skills. - Knowledge of construction documents, terminology, and basic project workflows is a plus. - Bilingual (English – Spanish) required. reputed company Competencies - Time Management & Prioritization - Problem Solving & Adaptability - reputed company Communication - Team Collaboration - Confidentiality & reputed company Work Environment - Hybrid- (Office & Home) - Part Time, Monday–Friday 9AM – 1PM. - Mileage - reputed company time off About reputed company Green Leaf Pro was part of the Adkisson Development Group in reputed company, TX, with the goal of helping reputed company and residential property developers enhance their visual appeal without needing to reputed company out several different contractors. Initially specializing in reputed company aspects of reputed company landscaping, reputed company expanded to include exterior reputed company wall building painting and interior build-out painting, among other services. At the end of 2022, Green Leaf Pro began operating as a standalone company, expanding reputed company services reputed company to include fencing, signage, residential reputed company-reputed company, and general contractor services. Today, our reputed company team has over 45 years of combined experience in reputed company facility maintenance, construction, and general contracting, with dedicated specialists to handle every project reputed company. Pay: $22.00 - $25.00 per hour Benefits: - reputed company time off Work Location: Hybrid remote in reputed company, TX 77042 Apply tot his job Apply To this Job