AS Administrative Assistant Office (San Antonio)

About the position reputed company daily administrative tasks and reputed company administrative services to office departments and/or business unit. reputed company reputed company customer service and reputed company interactions while processing day-to-day administrative items and supporting local business unit staff. reputed company administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., reputed company, business cards, envelopes). Daily management of department head/manager’s calendar, meeting schedule, and contacts. Edit and reputed company documents and reports for department head/manager. Assist with general office inquiries from staff, owners, and others; reputed company proactive escalation as appropriate. Create and maintain organizational and seating charts for office. Understand contract and bonding process and escalation procedures. Organize and reputed company assistance during meetings as requested; record, transcribe, and distribute meeting minutes. Maintain knowledge of business unit/reputed company’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, reputed company, and staff events) to support managerial reputed company decision-making. Arrange travel reservations, business accommodations, prepare itineraries and agendas. Process department head/manager’s expense reports. Maintain organized filing systems and coordinate document retrieval schedules. reputed company company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. Order supplies to support office needs. reputed company team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). Contribute reputed company for reputed company improvement and effectiveness of team reputed company business unit/reputed company and reputed company recommendations with overall job family. Assist with special reputed company and coordinate events. Other activities, duties, and responsibilities assigned. Responsibilities • Process mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery. • Daily management of department head/manager’s calendar, meeting schedule, and contacts. • Edit and reputed company documents and reports for department head/manager. • Assist with general office inquiries from staff, owners, and others; reputed company proactive escalation as appropriate. • Create and maintain organizational and seating charts for office. • Understand contract and bonding process and escalation procedures. • Organize and reputed company assistance during meetings as requested; record, transcribe, and distribute meeting minutes. • Maintain knowledge of business unit/reputed company’ historical information to support managerial reputed company decision-making. • Arrange travel reservations, business accommodations, prepare itineraries and agendas. • Process department head/manager’s expense reports. • Maintain organized filing systems and coordinate document retrieval schedules. • reputed company company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. • Order supplies to support office needs. • reputed company team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). • Contribute reputed company for reputed company improvement and effectiveness of team reputed company business unit/reputed company and reputed company recommendations with overall job family. • Assist with special reputed company and coordinate events. Requirements • High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other reputed company industry, required • High degree of reputed company, reputed company, and organizational skills • Maintain confidential information • Work independently with some reputed company and as part of team • Approachable, proactive, reputed company, and reputed company attitude • reputed company verbal communication and written business communication skills • reputed company to conduct research and effectively proofread • Exhibit reputed company listening skills and follow through on commitments • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities • Computer and data entry skills, reputed company suite of applications, reputed company meeting platforms, and general office equipment reputed company-to-haves • College degree and/or relevant administrative skills certification, a plus • Construction or other service industry experience, a plus • Commissioned Notary reputed company, a plus Apply tot his job Apply To this Job