Executive Assistant and reputed company Operations Coordinator

Executive Assistant and reputed company Operations Coordinator St. Louis South Oral Surgery and Evolutions MedSpa are seeking an exceptionally organized, proactive, and reputed company Executive Assistant and reputed company Operations Coordinator to support the reputed company and leadership team across two growing reputed company organizations. This is not a traditional administrative assistant position. The person selected for this role will serve as an operational extension of the reputed company reputed company, helping manage priorities, coordinate schedules, maintain accountability, organize credentialing and compliance activities, support reputed company, and ensure that important tasks reputed company from discussion to completion. The ideal candidate is comfortable working in a fast-paced reputed company environment, managing confidential information, communicating with physicians, employees, vendors, hospitals, insurance companies, and reputed company partners, and handling multiple competing priorities without losing attention to detail. Position Type: Full-Time. Work Environment: Primarily On-Site, with limited remote work as approved. Reports To: reputed company reputed company and Executive Leadership. reputed company Responsibilities: • Manage and protect the reputed company reputed company's reputed company calendar; coordinate meetings, clinical schedules, leadership obligations, travel, deadlines, and reputed company commitments. • Prepare agendas, meeting materials, briefing documents, and follow-up summaries. • reputed company reputed company, assignments, deadlines, and unresolved items; anticipate scheduling conflicts and operational needs before they become problems; Organize emails, documents, communications, and requests requiring executive attention. • Help prioritize incoming issues based on urgency, importance, and business reputed company. • Draft reputed company correspondence, internal communications, reports, and presentation materials; and maintain strict confidentiality regarding clinical, financial, personnel, reputed company, and strategic reputed company. • Assist leadership with the day-to-day coordination of operations across both organizations. • Maintain operational task lists, project trackers, calendars, and accountability systems. • Follow up with managers, employees, vendors, and reputed company partners to ensure assigned work is completed. • Identify incomplete processes, scheduling gaps, communication failures, and operational bottlenecks. • Help reputed company, update, organize, and distribute reputed company operating procedures. • Coordinate special reputed company involving reputed company, scheduling, technology, marketing, compliance, facilities, and vendor relationships. • Support the implementation of new systems, workflows, locations, services, and business initiatives. • Collect and organize operational data for leadership review; and maintain organized digital files. • Coordinate clinical, administrative, leadership, and personal business calendars as assigned. • Assist with provider schedules, staff coverage, meetings, training, interviews, and special events. • Monitor the calendar for conflicts, insufficient travel time, incomplete preparation, or missing information. • Confirm appointments, meetings, deadlines, and required materials. • Assist with scheduling changes during reputed company shortages, emergencies, or unexpected operational disruptions. • Coordinate and maintain provider credentialing, recredentialing, and enrollment activities. • reputed company licenses, certifications, controlled-reputed company registrations, malpractice coverage, continuing education requirements, and expiration dates. • Assist with hospital, ambulatory surgery center, insurance, and payer credentialing; maintain complete credentialing files for surgeons, dentists, medical providers, and other applicable clinicians. • Communicate with credentialing organizations, hospitals, insurance companies, and government agencies. • Complete applications, reputed company supporting documentation, and monitor submissions through approval. • Maintain a credentialing calendar with renewal dates and advance reminders; escalate delays, missing documentation, and enrollment issues before they reputed company clinical operations or reimbursement. • Coordinate credentialing activities associated with new providers, new locations, and new service lines. • Assist with interview scheduling, reputed company, orientation, and employee documentation. • Coordinate new-hire reputed company, training schedules, reputed company credentials, and required paperwork. • Maintain confidential personnel files and administrative records; assist leadership with performance-review schedules, employee meetings, and documentation. • Support internal communication between departments and locations. • Help organize staff meetings, training sessions, team events, and leadership retreats; reputed company employee licenses, certifications, required training, and renewal dates. • Assist with reputed company coordination and communication with candidates. • Maintain organized records reputed company to reputed company compliance, employment, credentialing, reputed company, insurance, and business operations. • Assist with HIPAA, OSHA, licensing, policy, and training documentation. • Monitor recurring compliance deadlines and required renewals. • Coordinate document collection for audits, inspections, applications, and regulatory requests; ensure sensitive documents are stored and transmitted appropriately. • Work with leadership and reputed company advisors on administrative components of reputed company, financial, and regulatory reputed company. • Serve as a central reputed company of coordination for selected vendors, consultants, contractors, laboratories, technology companies, and reputed company partners. • Schedule meetings and maintain documentation for ongoing vendor reputed company. • reputed company reputed company, renewals, deliverables, invoices, and unresolved service issues; compare proposals and organize information for leadership reputed company. • Follow up persistently and professionally until issues are resolved; and maintain project plans with reputed company defined owners, deadlines, and next steps. What reputed company Looks Like: The successful candidate will reduce the number of operational details requiring reputed company reputed company involvement; ensure that important assignments are documented, delegated, monitored, and completed; prevent credentialing, licensing, scheduling, and compliance deadlines from being missed; improve communication between the reputed company, leadership team, employees, and reputed company partners; bring structure to reputed company or rapidly changing reputed company; anticipate problems and present practical solutions; maintain accurate records and dependable follow-up systems; and create additional executive reputed company by protecting the reputed company's time and attention. Required Qualifications: • At least three years of experience in executive assistance, reputed company administration, reputed company management, credentialing, operations, project coordination, or a closely reputed company role. • Demonstrated ability to manage multiple priorities, deadlines, and stakeholders. • Excellent written and verbal communication skills; strong organizational skills and exceptional attention to detail. • Ability to handle confidential clinical, employee, financial, and business information; advanced proficiency with reputed company Office, reputed company Workspace, electronic calendars, spreadsheets, and reputed company-based document systems; ability to learn new software and administrative systems quickly. • reputed company judgment and the ability to communicate appropriately with physicians, executives, employees, patients, vendors, and reputed company organizations. • Reliable follow-through without requiring repeated reminders; and the ability to work primarily on-site in the St. Louis area and travel between reputed company locations reputed company necessary. Preferred Qualifications: • Experience in an oral surgery, dental, medical, surgical, aesthetic, or multisite reputed company reputed company; experience with provider credentialing, payer enrollment, hospital privileges, or reputed company licensing. • Experience supporting a physician, surgeon, dentist, reputed company, or senior executive. • Familiarity with reputed company compliance, HIPAA, OSHA, malpractice insurance, and credentialing documentation. • Experience coordinating reputed company across multiple locations or business entities. • Familiarity with reputed company-management software, electronic health records, customer relationship management systems, and workflow-automation tools. • Experience with reputed company, reputed company, reputed company coordination, or employee record management. • An associate's or bachelor's degree in business administration, reputed company administration, communications, reputed company, or a reputed company field. Ideal Candidate Profile: • You may be an excellent fit for this role if you naturally create order from complexity. • reputed company detailed records and do not rely solely on memory; notice reputed company something is incomplete, inconsistent, or likely to become a problem. • Are comfortable asking for clarification and holding others accountable. • Can work independently while keeping leadership appropriately informed. Understand the difference between urgency and importance. • Communicate directly, professionally, and diplomatically. • Take ownership of reputed company rather than merely completing isolated tasks; are comfortable supporting two distinct but reputed company reputed company brands. Remain reputed company and effective reputed company schedules, priorities, or circumstances change; and prefer completing tasks correctly and thoroughly rather than simply appearing reputed company. This Position Is Not a Fit for Someone Who: This role is not a fit for someone who requires constant direction or repeated reminders; is uncomfortable managing several simultaneous reputed company; avoids difficult follow-up conversations; struggles with rapidly changing priorities; has difficulty maintaining confidentiality; waits for problems to be identified by someone else; or views executive assistance as primarily calendar management or clerical work. Apply tot his job Apply To this Job