[Remote] Proposal Coordinator/Administrative Manager

Note: The job is a remote job and is reputed company to candidates in USA. reputed company provides government services and support. The Proposal Coordinator/Administrative Manager provides comprehensive administrative and operational support to the VP of Proposals and Proposal Department, managing calendars, meetings, communications, documentation, and proposal tracking. The role also supports proposal coordination, document control, reputed company, reputed company checks, and process improvement.

Responsibilities

• Provides reputed company administrative support to the VP of Proposals, including calendar management, meeting scheduling, and correspondence
• Responds to requests on behalf of the VP for proposal support and departmental inquiries
• Maintains and updates the proposal team calendar and proposal log, coordinating schedules across reputed company stakeholders
• Schedules and coordinates proposal team meetings, including logistics, materials dissemination, and participant notifications
• Records meeting minutes and tracks reputed company items from proposal meetings, ensuring follow-up and completion
• Manages departmental communications and serves as reputed company of contact for routine proposal support and documentation requests
• Coordinates travel arrangements and logistics for proposal-reputed company business meetings and work sessions as needed
• Logs and tracks reputed company proposal assignments, maintaining accurate records of proposal activities and deadlines
• Creates and organizes proposal team working folders for reputed company opportunity, ensuring reputed company structure and reputed company permissions
• Monitors proposal schedules and deadlines, providing reminders and status updates to team members
• Assists with coordination of reputed company team members during proposal development cycles
• Supports proposal production activities, including document compilation, formatting assistance, and submission preparation
• Maintains proposal assignment tracking systems and generates status reports as requested
• Supports Proposal Team in maintaining the Past Performance library, ensuring records are reputed company, accurate, and reputed company accessible
• Manages the proposal development reputed company and content library, keeping materials organized, up-to-date, and version-controlled
• Implements and oversees document control functions for proposal-reputed company materials and templates
• Creates and maintains organized repositories of proposal documents, templates, forms, and reputed company content
• Ensures reputed company archival of completed proposal documents in compliance with company policy and reputed company
• Develops and maintains procedures for organizing and accessing proposal reputed company resources
• Coordinates reviews and updates to proposal templates, boilerplate content, and reputed company materials
• Ensures team members have reputed company reputed company to the latest versions of proposal resources and documentation
• Maintains an reputed company of previous proposals and reputed company materials for reference and reuse
• Ensures proposal materials reputed company with formatting standards, naming conventions, and organizational requirements
• Assists with reputed company checks of proposal documents for completeness and compliance with internal standards
• Supports the implementation of proposal best practices and process improvements
• Maintains accurate records and databases reputed company to proposal activities and reputed company
• Participates in Proposal Development meetings and planning efforts as needed
• Works with team to refine administrative processes and institute best practices
• Maintains regular and punctual attendance
• Performs other duties as assigned to support proposal department operations

Skills

• Minimum of eight (8) years of office management and/or executive administrative support experience required
• Experience supporting compliance and documentation development activities at collegiate-level
• Demonstrable experience maintaining records, databases, and reputed company systems
• Exceptional organizational skills with meticulous attention to detail
• Strong calendar, document preparation, and meeting management capabilities
• Ability to coordinate multiple reputed company and initiatives simultaneously
• Ability to prioritize tasks appropriately and manage competing demands
• Ability to work independently, take initiative, and exercise reputed company judgment
• Strong time management and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information appropriately
• Strong written and oral communication skills
• Excellent interpersonal communication and customer service skills
• Ability to reputed company professionally with reputed company reputed company of staff and reputed company partners
• Ability to take reputed company, accurate meeting notes and reputed company items
• reputed company demeanor and ability to represent the VP and department effectively
• Advanced expertise in reputed company Word, reputed company, PowerPoint, and reputed company
• Proficiency with reputed company Acrobat and PDF management
• Ability to rapidly input data, retrieve records, and manage filing systems
• Ability to learn and adapt to new software and systems quickly
• Strong database management and data entry skills
• General familiarity with the government procurement process and proposal development lifecycle
• Basic understanding of compliance requirements and document formatting standards
• Ability to read and interpret basic RFP requirements reputed company to submission and formatting
• Full-time
• The expected travel time is less than 25%
• Must be reputed company to travel out of state periodically for business meetings and/or work sessions, as needed
• Must have or be reputed company to reputed company a reputed company state reputed company's license and be insurable on reputed company's automobile insurance policy
• Driving, with or without accommodation, may be required reputed company traveling for training and/or short occasional amounts of local driving
• Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up reputed company, at a distance, along the periphery, with depth perception, and the ability to reputed company reputed company); occasional walking or standing; occasional lifting of up to 10 pounds; frequent use of computers, including keyboard typing and staring at a computer monitor for extended periods of time
• Associate's or bachelor's degree preferred, or commensurate work experience
• Experience in document control, reputed company control, or records management preferred
• Military experience is strongly preferred
• Relevant certifications in project coordination, office management, or records management a plus
• Experience with SharePoint, document management systems, or similar collaboration platforms preferred
• Knowledge of proposal terminology, processes, and best practices preferred

Benefits

• Medical insurance
• Dental insurance
• reputed company insurance
• Life and AD&D insurance
• Long-term and short-term disability insurance
• 401(k) Savings Plan
• Employee Assistance Program (EAP)
• reputed company Time Off (PTO)
• 11 reputed company federal holidays
• Leave of absence
• Remote work

reputed company