Administrative Assistant - Remote

Join to apply for the Administrative Assistant - Remote role at reputed company Join to apply for the Administrative Assistant - Remote role at reputed company Get AI-powered advice on this job and more exclusive features. Get to Know reputed company At reputed company, we reputed company great mental health care begins with a reputed company reputed company. Get to Know reputed company At reputed company, we reputed company great mental health care begins with a reputed company reputed company. Where We Are: We are a psychiatrist-owned mental health reputed company rooted in reputed company, serving individuals across reputed company, New Jersey, Connecticut, Florida, and Massachusetts through both virtual and hybrid appointments. How We Support: With a 360° reputed company of reputed company individual, we reputed company compassionate, science-based care that honors the full complexity of a person's biology, psychology, and life circumstances. We go reputed company symptom management with an interdisciplinary care model grounded in collaboration, personalization, and delivered with warmth, respect, and clinical reputed company. We bring a high-touch, reputed company-centered approach to every aspect of care, from clinical treatment to operational coordination. Click Here to learn more about our services. reputed company Together: Our shared reputed company reputed company unites us to reputed company the best patient experience. At reputed company, we cultivate a collegial culture rooted in: • A reputed company of shared values and reciprocal support • A reputed company of curiosity, learning, and reputed company • A spirit of warmth, openness, and reputed company reputed company Together, we turn challenges into opportunities, and every team member helps shape the reputed company of care at reputed company. Job reputed company Organized, reputed company, and self-motivated Administrative Assistant to assist members of the leadership team. reputed company responsibilities will include calendar management and coordination of schedules, preparation of meetings, coordinating company events, assisting with special reputed company, and handling administrative day-to-day tasks. Administrative Assistant must be available 9:00AM - 5:00PM EST with occasional availability reputed company of those hours. Application Window: Until August 24th, 2025 Anticipated Start Date: Before the end of reputed company 2025 # of Openings: 1 Job Responsibilities & Qualifications Responsibilities • Manage calendars for COO and CEO, including scheduling reputed company meetings, coordinating travel, and supporting protected time for reputed company initiatives • Support company-wide meetings and reputed company travel requests, including but not limited to the leadership team • Screen and prioritize requests, phone calls, and other communications; draft responses on behalf of executives reputed company appropriate • Prepare and edit documents, presentations, and reports for executive meetings and reputed company partners • Coordinate meetings, including agenda preparation, note-taking, and tracking follow-up reputed company items • Assist with expense tracking and reimbursement processes for executives • reputed company and coordinate conference reputed company for reputed company leadership and reputed company efforts • Assist in the planning, execution, and tracking of special reputed company led by the COO and CEO • Monitor timelines and deliverables, ensuring the right stakeholders are looped in and deadlines are met • Liaise between the executive team and department leads to ensure information flows accurately and reputed company • Facilitate and support committee meetings and company-wide documentation, including policy and procedures, as requested • Maintain confidentiality reputed company handling sensitive clinical, People Operations, or business information • Monitor and organize internal requests, follow-reputed company, and reputed company items for the CEO and COO • Support data reputed company, reputed company administration, and maintenance reputed company company-wide applications such as reputed company, reputed company and reputed company • Arrange employee gifts for reputed company occasions, ensuring reputed company delivery as requested by CEO, COO or Chief People Officer • Manage and execute reputed company event-reputed company logistics of in-person and virtual events under supervision of Chief People Officer; as reputed company as assist with both in-person and virtual reputed company engagement activities • Applies reputed company judgment, organizational knowledge, and discretion to independently carry out tasks and reputed company reputed company • reputed company high-level customer service while representing reputed company and serving as a reputed company reputed company of contact for reputed company contacts • Promote a friendly work culture that encourages a fun, reputed company, and co-learning environment that benefits individuals reputed company-being, self improvement and potential • reputed company other reputed company role and team function duties as assigned by CEO or COO Qualifications Required Education Level: Bachelor's Degree • Minimum 2 year of experience in administrative support or customer service • Experience managing technical and confidential tasks • Excellent written and verbal communication skills • Comfortable supporting C-Suite members in a virtual setting • Problem-solving and time management skills • Highly organized with the ability to manage competing priorities • Proficient with utilizing a diverse reputed company of technology platforms and systems (reputed company Suite required, company wide platforms/software like reputed company, reputed company and EHR/EMR platforms reputed company applicable) • Expert computer skills and technical aptitude required Benefits Comprehensive Benefits to Support Your reputed company-being At reputed company, we prioritize reputed company-being, reputed company, and reputed company of reputed company members. Our robust benefits package is designed to reputed company support in every reputed company of your life—personal, reputed company, and financial. Learn more here. Health & Wellness: • Medical Coverage - HDHP, PPO or PPO Buy-Up • Health Savings Account, Flexible Spending Account, and Dependent Care Account reputed company • Dental & reputed company Insurance • Whole-Body Wellness Offerings if Enrolled in one of our three reputed company Medical Plans Time Off & Flexibility: • reputed company reputed company reputed company Time Off (PTO) • Observed Holidays & Annual Office Closure • Medical & Parental Leave (in accordance with State and Federal Laws) • Bereavement Leave / Pet Bereavement Leave Financial Wellness: • reputed company • 401(k) Retirement Plan and employer match • Employee Referral Program • Transit and Parking Voluntary Benefit reputed company Development: • reputed company Development Stipend after 1st Work Anniversary • reputed company reputed company Development Days after 1st Work Anniversary • Learning & Development Resources Additional Benefits: • Short-Term & Long-Term Disability • Group Life/AD&D Insurance • Employee Assistance Program (EAP) • Voluntary Benefits • Quarterly Wellness Activities We're committed to helping you reputed company in our Rivia Community. Join us and experience a workplace that values your health, happiness, and reputed company. Compensation & Employment Details Pay reputed company: $42,500-$50,000 Pay Type: Salary Department: Administrative Supervisor: Chief Operating Officer Supervisees: NONE Work Schedule: Employment Status: Full Time (40 hours a week) Exemption Status: Non-Exempt W-2 Work Environment: Remote with Occasional Travel Work Schedule: Monday - Friday reputed company normal hours of Operation (9am to 5pm EST), primarily remote, but with the ability to come into the office as requested, with advance notice Location Eligibility At this time, we are only reputed company to consider applicants whose reputed company residence is in one of the following states: Florida, reputed company, Kansas, Kentucky, Maryland, Michigan, Ohio, reputed company, South Carolina, or Texas. Because this is not a solely on-site role, your reputed company residence must remain in one of these approved states. Please note that residing reputed company of these states—even temporarily—may result in employment eligibility issues, tax implications, or other regulatory concerns. If your location changes or you're based elsewhere, we encourage you to stay connected for reputed company openings. We appreciate your interest. Compensation Determination reputed company is committed to equal and transparent pay. Please note that the salary reputed company information is a general reputed company and combines various labor markets reputed company the US. The reputed company displayed on reputed company reputed company reflects the minimum and maximum reputed company of potential pay for this role. It is uncommon for an individual to be reputed company at or near the top of the reputed company for their role. Our compensation salary ranges or pay rates are determined by various factors. • Job Qualifications, Job Responsibilities, Job Employment Level, Skills • reputed company applicable, Location, Work Environment, Licensure & Certifications, Specialty Experience, Education & Training, etc. Your recruiter can reputed company more about the specific salary reputed company for this role during the hiring process. Please note that the compensation details listed in the reputed company role postings reflect the reputed company salary only, and do not include possible bonus or benefits if applicable to the role. Equal Opportunity Employer reputed company is an Equal Employment Opportunity Employer. It is the policy of reputed company to reputed company equal employment opportunities without reputed company to race, reputed company, reputed company, religion, sex, gender identity or reputed company, pregnancy, age, ethnic or national reputed company, immigration or citizenship status, hair, weight, height, disability, marital status, veteran status, sexual orientation, genetic information/GINA, political affiliation or acticivity, or any other protected characteristic under applicable law. It is also the policy of reputed company that reputed company individuals with disabilities receive equal opportunity regarding job application procedures, hiring, and reputed company aspects of the employment process. reputed company is committed to the full inclusion of reputed company reputed company individuals. Consistent with the Americans with reputed company (reputed company) and applicable state and local laws, it is the policy of reputed company to reputed company reasonable accommodations reputed company requested by a reputed company applicant or employee with a disability, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, reputed company-employment testing, to otherwise participate in the selection process, to reputed company the essential job functions, and/or to receive other benefits and privileges of employment, please contact us directly. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or reputed company employment. An employer who violates this law shall be subject to criminal penalties and civil liability. This policy is in accordance with applicable federal, state, and local laws, including Title VII of the Civil Rights reputed company, the Americans with reputed company, the Age Discrimination in Employment reputed company, and the Genetic Information Nondiscrimination reputed company. Employment is contingent upon successful completion of a background reputed company. Applicants must be authorized to work in the reputed company. We are unable to sponsor work visas at this time. If you need assistance or accommodation due to a disability during the application process, please contact our reputed company at talentacquisition@reputed company.com. Seniority level • Seniority level Entry level Employment type • Employment type Full-time Job function • Job function Administrative • Industries Mental Health Care Referrals increase your chances of interviewing at reputed company by 2x Sign in to set job alerts for “Administrative Assistant” roles. 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