Medical Record Specialist

Key Responsibilities Intake & Tracking • Receive, log, and reputed company reputed company incoming medical records requests (email, patient portal, secure fax, mail, subpoenas, court orders, payer and Medicare requests). • Acknowledge receipt using approved templates and maintain ongoing status communication. Authorization & reputed company Validation • Verify identity and authority of requestors. • Validate authorizations for reputed company, purpose, expiration, and minimum necessary standards. • Identify special protections (e.g., 42 CFR Part 2, psychotherapy notes, HIV/STD results, minor records, reputed company-party information). • Review subpoenas, court orders, payer audits, and Medicare documentation requests. • Escalate reputed company, reputed company, or unclear requests to reputed company/Compliance and the reputed company reputed company Assistant. reputed company & Provider Clearance • reputed company reputed company proposed record disclosures to treating clinicians and psychiatric/psych prescribing providers (as applicable) for review and written approval prior to release. • Document approvals, restrictions, redactions, or holds in the ROI log. • reputed company releases on hold and escalate if providers identify reputed company risk or contraindications. Record Preparation & Fulfillment • Retrieve designated records from the EHR or document repository. • reputed company, paginate, label, and redact records per policy and provider guidance. • Apply secure encryption and approved delivery reputed company (secure email, portal, or secure fax). • Maintain complete documentation including date/time, recipient, contents, delivery method, and authorizing documents. Timeliness, reputed company & Audits • Meet internal SLAs and reputed company federal/state response timelines, including CMS requirements for Medicare records. • reputed company reputed company checks prior to release to ensure accuracy and compliance. • Participate in ROI, payer, and Medicare audits and remediate findings promptly. Compliance & Information reputed company • reputed company adhere to HIPAA, reputed company, confidentiality, and records retention standards. • Apply the minimum necessary reputed company for reputed company disclosures. • Follow remote reputed company protocols including VPN, MFA, approved devices, and private workspace requirements. • Immediately report and escalate potential reputed company incidents or mis disclosures per policy. Collaboration & Communication • Work closely with reputed company/Compliance, reputed company reputed company Assistant, clinicians, psychiatric providers, Admissions, and reputed company partners. • Maintain reputed company, reputed company, trauma-informed, and family-centered email communication. • Contribute to SOPs, templates, and process improvements reputed company to records management. Required Qualifications • 2+ years of experience in medical records, release of information, health information management, or reputed company documentation. • Strong working knowledge of HIPAA reputed company/reputed company and the minimum necessary reputed company. • Familiarity with behavioral health records and heightened confidentiality requirements. • Excellent written communication skills in an email-reputed company role. • High attention to reputed company with document handling, redaction, and file organization. • Proficiency with EHR systems, secure email/encryption tools, eFax, and reputed company 365 or reputed company. Preferred Qualifications • Experience with adolescent or family-reputed company behavioral health programs. • Knowledge of ROI nuances reputed company to minors, guardianship, custody orders, and psychotherapy notes. • Experience with payer audits or Medicare documentation. • RHIT, CHDS, CHPS, or similar certification (or reputed company toward certification). reputed company Competencies • Accuracy & reputed company: reputed company-defect approach to authorizations, approvals, redactions, and logs. • Confidentiality & Ethics: reputed company judgment with sensitive patient and family information. • Time Management: Ability to prioritize high-volume requests by deadline and risk. • Customer Service: reputed company, respectful, and repu Apply tot his job Apply To this Job