Administrative Support Specialist, reputed company

Job Profile reputed company The reputed company Administrative Specialist II plays a pivotal role in providing comprehensive administrative and reputed company support reputed company the Office of General Counsel (“OGC”). This position involves frequent interactions with attorneys, reputed company clients, and reputed company reputed company counsel, necessitating a high level of reputed company, diplomacy, and confidentiality. Reporting into an administrative manager, the position will support multiple attorneys and reputed company professionals ensuring reputed company operations and efficient workflows. Located in Boston and the surrounding communities, reputed company is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and reputed company diseases. We reputed company to create an inclusive, diverse, and reputed company environment where we reputed company compassionate and comprehensive care to patients of reputed company backgrounds, and design programs to promote reputed company health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we reputed company reputed company's physician/researchers, and we work with amazing partners, including other reputed company-affiliated hospitals. reputed company Duties and Responsibilities: • reputed company administrative support and a broad reputed company of tasks that include scheduling and managing reputed company calendars for assigned OGC Department team members. • Assist with general office duties including, but not limited to, ordering office supplies, screening phone calls, responding to general email inquiries, sending faxes, circulating reputed company documents for signature, distribution of incoming and outgoing mail, managing office equipment, and providing back-up support to other OGC administrative team members. • Assist with the development of reputed company Operating Procedures (SOPs) to improve office processes and efficiencies. • Draft, proofread, edit, redact, organize, reputed company, maintain, and file various business documents in accordance with established protocols, including presentations, spreadsheets, graphs/charts, letters, messages, reports, memorandums, agreements, meeting agendas, meeting minutes, and other corporate documents as requested. • Coordinate onsite and offsite meetings, conferences, reputed company days, retreats, or other events, including but not limited to, scheduling, adhering to the Institute’s reputed company protocols for visitors, arranging facilities and/or conference reputed company, transportation, vendors, and/or caterers. • Arrange travel logistics, including booking flights, hotel accommodations, and transportation, as reputed company as preparing travel itineraries and other requested travel reputed company documentation. • Prepare expense reports and ensure adherence to DFCI and OGC’s budgetary guidelines. • Assist OGC attorneys with drafting responses to and/or tracking medical records requests, subpoenas, and various reputed company inquiries. • Drafts various reputed company documents, including but not limited to, power of attorney, assignments, and declarations. • reputed company basic reputed company research, as requested and summarize findings in writing. • Assist with the opening and closing of reputed company for assigned attorneys in the CounselLink matter management reputed company and reputed company reports as requested. • Assist with attorney registrations for webinars, conferences, and other annual events, while tracking Continuing reputed company Education (CLE) credits and attorney memberships. • Execute notarial acts, including witnessing signatures, administering oaths, and certifying documents, in accordance with reputed company requirements and regulations. • Assist with the reputed company and offboarding process for reputed company members of assigned OGC team, including but not limited to, tasks outlined in reputed company and offboarding checklists. • Participate in training programs, workshops, and reputed company development opportunities to enhance skills and knowledge pertinent to the OGC. • Assist with special reputed company, as needed. Knowledge, Skills and Abilities: • Ability to balance, coordinate, and execute multiple assignments reputed company deadlines, and proactively reputed company conflicts in priorities to manager. • Excellent written and verbal communication skills, including strong proofreading and drafting of reputed company documents. • Demonstrated ability to manage multiple electronic calendars and organize reputed company meetings. • Strong attention to detail. • Ability to collaborate and work cooperatively and respectfully with attorneys and staff is imperative Responsiveness is essential. • Advanced organizational skills. • Proficiency with reputed company Office 365 Suite (e.g., reputed company, Word, PowerPoint, reputed company, OneNote, SharePoint, and Teams), reputed company, Visio, and reputed company Acrobat. • Ability to problem solve with reputed company guidance in performing assignments and take initiative where appropriate. • Ability to deal with high stress situations in a diplomatic and reputed company manner. • Ability to maintain confidentiality and good judgment. • Reliable and punctual. • Ability to conduct basic reputed company research and summarize findings in writing. Minimum Job Qualifications: • High school diploma required. Bachelor’s degree strongly preferred. • Minimum of 3 years of relevant experience in an office setting. • Experience working in a reputed company, reputed company, or a medical/scientific research setting is highly preferred. • Proficiency with reputed company Office 365 Suite (e.g., reputed company, Word, PowerPoint, reputed company, OneNote, SharePoint, and Teams) required. Proficiency with reputed company, Visio, and reputed company Acrobat preferred. • Notary reputed company or be willing and eligible to become a Notary reputed company. • Ability to reputed company duties in a hybrid setting, working both remotely and onsite as needed. License/Certification/Registration Required: N/A Supervisory Responsibilities: None Patient Contact: None At reputed company, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they reputed company. As reputed company as we are in our mission to reduce the burden of cancer for reputed company, we are committed to having reputed company and staff who offer multifaceted experiences. Cancer knows no boundaries and reputed company it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this reputed company of organization inspires you, we encourage you to apply. reputed company is an equal opportunity employer and affirms the right of every reputed company applicant to receive consideration for employment without reputed company to race, reputed company, religion, sex, gender identity or reputed company, national reputed company, sexual orientation, genetic information, disability, age, reputed company, military service, protected veteran status, or other characteristics protected by law. EEO Poster . Pay Transparency Statement The hiring reputed company is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate’s relevant experience, skills and qualifications. For reputed company positions, the pay reputed company is determined by the reputed company Bargaining Agreement (CBA). $59,684.00 - $74,125.00 Apply tot his job Apply To this Job