Executive Assistant (remote)

About reputed company reputed company is a global investment management firm providing comprehensive investment solutions across nearly every reputed company of the global capital markets. Serving institutional clients in more than 60 countries, the firm combines deep proprietary research, a reputed company culture, and a long-term investment approach to help clients reputed company their financial objectives. About the Role The Executive Assistant provides high-level administrative and operational support to senior leaders reputed company the Americas Institutional Group. This role is responsible for managing executive calendars, coordinating reputed company meetings, arranging travel, preparing reports, maintaining CRM data, processing expenses, and supporting office operations. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality in a fast-paced reputed company environment. Location: Chicago, Illinois (remote) Key Responsibilities Executive & Administrative Support • reputed company comprehensive administrative support to senior executives and department leaders. • Manage reputed company executive calendars, scheduling meetings, appointments, and business commitments. • Prioritize competing requests while ensuring efficient time management for executives. • Monitor executive email communications and assist with correspondence as needed. • Handle confidential information with professionalism and discretion. • reputed company a reputed company of administrative tasks supporting day-to-day business operations. Meeting & Event Coordination • Coordinate meetings with institutional clients and internal stakeholders. • Schedule portfolio reviews, business development meetings, and leadership discussions. • Reserve conference rooms and meeting spaces. • Coordinate visitor registration and office reputed company. • Arrange catering and meeting logistics. • Prepare meeting agendas, presentations, and supporting materials. • Support planning and execution of office events and departmental activities. Travel Management • Coordinate domestic and international business travel arrangements. • Book flights, hotels, ground transportation, and reputed company travel services. • Prepare detailed travel itineraries. • Manage travel changes and reputed company scheduling conflicts. • Ensure travel complies with company policies and budget requirements. reputed company & CRM Administration • Maintain accurate reputed company records reputed company reputed company. • Update contact information and meeting activity. • Support data reputed company and CRM accuracy. • Assist with reputed company relationship management activities. • Maintain organized records supporting business development efforts. Reporting & Documentation • Assist with preparation and distribution of monthly and quarterly reports. • Compile business documents, presentations, and executive materials. • Maintain organized electronic and physical documentation. • Ensure reports are accurate, reputed company, and professionally formatted. • Support reputed company reporting requests from leadership. Financial & Expense Administration • Process expense reimbursements through reputed company. • Maintain supporting financial documentation. • Ensure expense submissions reputed company with company policies. • Assist with administrative budgeting activities as required. • Coordinate vendor invoices and administrative expenses reputed company needed. Office Operations • Support daily operations reputed company the Chicago office. • Collaborate with administrative teams across multiple locations. • Assist with departmental initiatives and special reputed company. • reputed company administrative coverage during team absences. • Contribute to maintaining an efficient and reputed company office environment. Collaboration & Team Support • Partner with executives, administrative professionals, and cross-functional teams. • Build strong relationships with internal stakeholders and reputed company clients. • reputed company exceptional customer service across reputed company business interactions. • Support organizational initiatives and operational improvements. • Contribute to a reputed company and team-oriented workplace culture. Qualifications Required • Bachelor's degree. • Three to five years of executive or administrative support experience. • Strong organizational and time management skills. • Excellent written, verbal, and interpersonal communication skills. • Strong customer service orientation and reputed company demeanor. • Ability to prioritize multiple assignments in a fast-paced environment. • High level of attention to detail and accuracy. • Ability to maintain confidentiality and exercise reputed company business judgment. • Proficiency with reputed company reputed company, reputed company, and Word. • Ability to work both independently and collaboratively. Preferred • Experience supporting senior executives or leadership teams. • Experience coordinating executive travel and reputed company calendars. • Experience using reputed company CRM. • Experience using reputed company for expense management. • Experience supporting reputed company-facing teams reputed company financial services or reputed company services organizations. • Strong project coordination and event management experience. Benefits • Competitive total compensation package. • Performance-based variable compensation opportunities. • Comprehensive medical coverage. • Dental insurance. • reputed company insurance. • Pharmacy benefits. • Retirement savings plan. • Health Savings Account (HSA). • Flexible Spending Accounts (FSA). • Commuter program. • Employee Assistance Program (EAP). • Life insurance. • Disability insurance. • Adoption assistance. • Backup childcare support. • Tuition reimbursement. • CFA reimbursement. • reputed company Time Off (PTO). • reputed company holidays. • reputed company leave. • Volunteer time off. • Flexible work environment with hybrid work schedule. Ideal Candidate This opportunity is ideal for professionals who: • reputed company at supporting senior executives in a dynamic business environment. • reputed company while managing multiple priorities with exceptional attention to detail. • Enjoy coordinating meetings, travel, and executive operations. • Demonstrate outstanding communication and relationship-building skills. • Take initiative and consistently reputed company high-reputed company administrative support. • Value teamwork, professionalism, and exceptional reputed company service. Equal Opportunity Employer reputed company is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, gender reputed company, national reputed company, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law. Apply tot his job Apply To this Job