HR and Payroll Specialist in West Fargo, ND

HR and Payroll Specialist - West Fargo Public Schools - West Fargo, ND - work from home job Company: West Fargo Public Schools Job description: West Fargo Public Schools is seeking an HR & Payroll Specialist that is committed to continuous improvement, remains focused on compliance with federal and state laws, and shows resilience when faced with challenges. Apply today! POSITION: HR & Payroll Specialist - Human Resources - West Fargo Public Schools TERM: Year-round position, Monday-Friday, 8:00 AM to 4:30 PM, Non-Exempt Summer hours available for long weekends, flexible for your scheduling needs! SUMMARY: The HR & payroll specialist is responsible for accurate and timely preparation, entry, and maintenance of employee records, maintenance of compensation information, payroll records and reports, and processing of payroll data. As part of the HR team, the HR & payroll specialist provides excellent customer service while creating efficient processes that are sustainable and compliant. This position will serve as a resource to staff across the district by assisting in HR and payroll questions while following applicable district policies and practices and federal and state laws. ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned) • Employment Cycle Management Activities: • Assist in the onboarding process of new employees • Enter and review necessary information for new hires/rehires • Assist new employees with initial employment paperwork • Provide information to staff and public by answering questions and requests • Oversee all employee terminations and leave payouts • Maintain and monitor a schedule for compliant document destruction • Maintain temporary salary updates based on negotiated increases • Assist HR/payroll supervisor in creation of documents for summer school and assist with set up of all summer school staff with pay codes and budget codes • Manage the exit of employees in Absence Management and NDPERS systems • Communications & Data • Work will all district staff to communicate HR & payroll related information and coordinate with Public Relations to provide updates for Key Communications • Keep track of specified data points on a monthly basis • Payroll Processing • Input, edit, and process payroll information from a variety of sources, ensure that all steps in the payroll process are conducted with accuracy and efficiency • Work with the payroll specialist to ensure timely and accurate payroll delivery • Communicate with outside agencies, such as retirement systems and payroll vendors to convey required reports and information in a timely and accurate manner. • Setup 403b withdrawals and maintain administrators’ 403b placement, setup, and district contribution levels and provide annual communication • Reconcile payroll output, balancing payroll figures for reporting and audit requirements • Ensure that employees follow operational policies and procedures related to the payroll function • Review the payroll information prior to release to ensure accuracy and conformance with established guidelines • Ensure that payroll transactions align with contractual specifications and applicable agreements and policies • Process payments of payroll related liabilities, submit with proper documentation • Serve as first backup for payroll processing and periodically run the bi-weekly payroll • Prepare payroll related audit materials and interact with auditing agencies • Maintain payroll schedules and calendars to ensure accuracy and timeliness of payroll processing • Remain current with laws and regulations surrounding employee benefit programs, including health insurance plans, high deductible health plans, GAP plan, health savings accounts, and flexible spending accounts • Respond to inquiries from TFFR and PERS regarding specific service, wage, or contribution information • Maintain up to date files of payroll information and time records • Payroll Reporting: • Prepare, reconcile, and submit reports for WFEA dues, United Way, FSA, HSA, 403b, and other payroll related liabilities, and reconcile and upload payroll files to systems bi-weekly • Complete a monthly billing reconciliation of benefits and deductions against premium billings for health, dental, vision, COBRA, life and disability insurances, HSA, and FSA benefits • Reconcile and submit monthly contributions to the TFFR and NDPERS retirement systems • Generate timely payment requests for PERS and TFFR premiums and ensure that all payments are submitted accurately • Prepare, reconcile, and submit quarterly reports: 941, unemployment, state tax returns • Prepare, reconcile, and submit annual reports: W-2, ACA, workers compensation, teacher’s retirement • Assist in maintaining the employee access portal, monitoring, and editing changes and updates QUALIFICATIONS: • Associates degree in Business, HR, Payroll, Accounting, or closely related field OR the equivalent years related experience • Extensive knowledge of payroll rules, regulations, and procedures in accordance with federal and state laws • Proficient with Microsoft Excel • Ability to develop positive relationships with administrators, staff, and the school community • Strong organizational and planning skills • Adept at problem-solving, showing resiliency when faced with challenges • Reliable and dependable attendance • Payroll experience preferred • Prior experience working with Microsoft Dynamics GP or iVisions preferred SALARY: - B235 Starting hourly range: $23.30/hr to $26.30/hr depending on experience, plus excellent benefits and paid leave! West Fargo Public Schools offers a competitive and comprehensive benefits package. The salary listed for this position is the base cash salary and excludes retirement contributions. For eligible classified positions, the district contributes 9.26% of the employee’s annual salary to the North Dakota Public Employees Retirement System (NDPERS). DEADLINE: Internal Applicants: September 12, 2023 External Applicants: September 22, 2023 or until filled TO APPLY: Submit an online application along with a resume and references: Letters of recommendation are not required, but please include updated references including email addresses. The West Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law. External applicants are eligible for ND Veteran's Preference: North Dakota veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a form DD214, and if claiming disabled veteran's status, a current letter of disability. West Fargo Public Schools is committed to diversity, equity, and inclusivity in all hiring and employment practices. Applicants who incorporate a holistic perspective and a commitment to inclusion are encouraged to apply. Attachment(s): Powered by Aspex Solutions - AppliTrack, Applicant Tracking for Educators. Online Job Employment Applications, Web Based Employment Applications for School Districts and Educational Institutions - You can also view at www.k12jobspot.com. K12JobSpot is a site that has thousands of teaching jobs - all from AppliTrack school districts. Expected salary: $2023 - 2024 per month Location: West Fargo, ND Job date: Fri, 08 Sep 2023 03:22:45 GMT Apply for the job now! Apply Job!