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Administrative Assistant

Remote, USA Full-time Posted 2025-11-03

We are looking for a highly organized and proactive

Administrative Assistantto support our company’sco-founders and C-level executives. In this role, you will work closely with the CEO and leadership team, ensuring smooth daily operations while handling a wide range of administrative tasks. As thesole administrative supportin the department, you will play a key role in maintaining efficiency, organization, and a welcoming office environment.

Main Responsibilities

  • Maintain office organization, ensuring cleanliness and order at all times.
  • Manage company calendars, schedule meetings, and handle personnel requests.
  • Assist with daily office needs, including coffee runs and general team support.
  • Track birthdays and arrange gifts or celebrations.
  • Handle incoming and outgoing correspondence, including emails and letters.
  • Process and upload invoices as requested by management.
  • Welcome and assist guests, ensuring a professional and friendly first impression.
  • Support other administrative and ad-hoc tasks as needed.
  • Run various personal errands.
  • Organize leadership team and personal events.
  • Find and book hotels, restaurants, and activities for executives.

    • Core Requirements

  • Strong organizational skills with great attention to detail.
  • Ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office (Word, Excel) and Google Suite.
  • Excellent written and verbal communication skills.
  • A positive, proactive attitude with a problem-solving mindset.
  • A keen eye for cleanliness and order, ensuring the office is always well-maintained.
  • Fluency in English, both written and verbal.
  • A valid Category B driver’s license.

    • Salary Ranges

  • Gross Salary 1600- 2050 EUR/Month.
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