Remote Personal Assistant

Description: • If you are a tech-savvy and proactive Personal Assistant, looking for a place where you can thrive and do your best work, we’d love to hear from you. • We seek experienced and highly organized Personal Assistants to support high net worth individuals. • This role requires a proactive, detail-oriented professional who can seamlessly manage both personal and administrative responsibilities while maintaining confidentiality and discretion. • The ideal candidate will be resourceful, tech-savvy, and adaptable, ensuring the client's personal and professional life runs efficiently. • We refer to Remote Assistants who partner with us as "Doubles" because they build strong partnerships with their clients. • As a Double, you will be paired with multiple clients based on the time zones you choose to support. • Our clients consist of high-net-worth individuals, C-level executives, entrepreneurs, and investors who are looking for virtual assistants to help them win back valuable time in their day. • Requests will vary from client to client. • Personal: • Organize and coordinate personal and professional appointments, meetings, events, and travel schedules to optimize the client's time. • Manage household/s, coordinate maintenance, liaise with domestic staff, and ensure smooth household operations. • Handle emails, phone calls, and correspondence; proofread documents; maintain personal records, medical files, and expense reports. • Book flights, accommodations, ground transportation, and create detailed itineraries for domestic and international travel. • Assist in planning and executing events, including social gatherings and charity fundraisers. • Schedule and order groceries and manage appointments (medical, dental, pet care, etc.). • Handle sensitive information with professionalism and ensure complete privacy for the client and their family. • Business: • Inbox and/or calendar management • Expense management • Research projects • Recruiting support • Contact management • Social media maintenance • and more Requirements: • Minimum of 3 years of experience as a Personal Assistant or C-suite Executive Assistant • Must have at least 6 months working as a virtual Assistant • Strong organizational skills with the ability to multitask and prioritize effectively • Tech-savvy with proficiency in Google Suite and Microsoft Office • Professional demeanor with excellent verbal and written communication skills • Ability to anticipate needs, problem-solve proactively, and work independently • Experience managing household staff and overseeing domestic operations • High level of integrity, discretion, and trustworthiness; must sign an NDA and pass a background check • Experience as an Independent Contractor is highly preferred • Reliable Internet connection, computer, and phone • Experience working with high net worth individuals is highly preferred • Proficiency with task management programs such as Trello, Monday.com, Asana, or others is a plus • Experience with communication programs such as Slack is a plus • Experience with CRM platforms such as SalesForce, Hubspot, or Zoho is a plus • Experience with expense reporting programs such as Quickbooks or Expensify is highly preferred • Experience with travel management programs such as Concur is a plus • Experience with a social media management programs such as Hootsuite and WordPress is a plus • Experience with AI tools is a plus Benefits: • Community: A group of experienced Executive Assistants providing mentorship and guidance to help one another achieve professional goals • Flexibility: Enjoy the freedom to set your schedule and work hours, accommodating personal commitments and preferences • Autonomy: Operate with a high degree of independence, managing tasks and responsibilities with minimal supervision • Variety: Engage with diverse projects and clients, gaining exposure to various industries and professional environments • Professional Growth: Develop valuable skills and experiences through interactions with high-level executives and exposure to executive-level operations • Networking Opportunities: Build relationships with influential professionals and expand your professional network • Potential financial incentives: Based on positive client outcomes Apply Job!