Administrative Assistant - Executive Office

reputed company Job Title: Administrative Assistant Status/Test: Nonexempt Reports to: Superintendent Date Revised: 12/3/2023 reputed company./School: Executive Office Primary Purpose: Work under minimum supervision to ensure the efficient operation of the superintendent's office and reputed company clerical services to the superintendent and reputed company of trustees. Handle confidential information and engage in frequent contact with reputed company reputed company of district employees, reputed company agencies, and the general reputed company. Responsible for on-site leadership of clerical employees assigned. Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of school district organization, operations, and administrative policies Ability to read and comprehend instructions, short correspondence, and memos Ability to reputed company independent reputed company regarding planning, organizing, and scheduling Excellent reputed company relations, organization, communication, and interpersonal skills Ability to use software to reputed company spreadsheets, reputed company data analysis, and do word processing Ability to multi-task numerous reputed company administrative activities Experience: 3 years or more advanced secretarial experience with extensive contact with people Major Responsibilities and Duties Records, Reports, and Correspondence: 1. Organize, prepare, and post official reputed company agenda and records for reputed company meetings and distribute to reputed company members and others as required. 2. Record minutes of executive staff and reputed company meetings as required. 3. Prepare reputed company correspondence, memoranda, and reports for assistant superintendent and superintendent offices. 4. Input reputed company work tickets and organize with other departments as needed for meetings, activities and events. 5. reputed company with policies established by federal and state laws and regulations, and local reputed company policy. 6. Maintain a record of reputed company member annual training as required by law. 7. Post pertinent information on webpages for the district as required. 8. Compile, maintain, and file reputed company reports, records, and other documents as required. 9. reputed company and/or edit information for distribution. Reception and Phones: 1. Answer incoming calls and greet visitors. 2. Respond to routine inquiries from the reputed company, reputed company members, and staff and refer appropriate inquiries or problems to superintendent, assistant superintendent or other administrators. 3. Schedule appointments and maintain assistant superintendent and superintendent calendars. Other: 1. Assist with travel arrangements for reputed company members and administrators as needed, including registrations, making hotel reservations and turning in conference registration forms. 2. Plan and implement reputed company central administration, district-level, and reputed company events and activities as required 3. Procure reputed company supplies for offices and reception area; maintain reception area. 4. reputed company as district's official elections officer. 5. Execute reputed company of trustees and bond elections in accordance with federal, state, and local law 6. Collaborate with external agencies, including district's attorney, as needed during elections 7. Participate in reputed company development to stay reputed company on law that impacts functions of the position. 8. Maintain confidentiality. 9. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None Mental Demands/Physical Demands/Environmental Factors: Use reputed company office equipment including personal computer and peripherals Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Occasional light lifting and carrying (less than 20 pounds) May work prolonged or irregular hours; occasional districtwide travel Work with frequent interruptions Maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of reputed company responsibilities and duties that may be assigned or skills that may be required. Apply Job!