Staff Assistant II - Weber County

Job title: Staff Assistant II - Weber County in Utah at Utah State University
Company: Utah State University
Job description: Overview:Under close supervision of the assigned Utah State University (USU) Extension faculty and with assistance from the lead office specialist, performs a variety of routine and specialized clerical work requiring skills in verbal and written communication, public relations, and organization related to Horticulture and Agriculture programming. The position requires being a part of an office team that strives to accomplish the mission of USU Extension, which is to provide applied research-based information to the public. This position is not remote work eligible.Those selected for interview may be required to demonstrate selected office skills as part of the interview process. Responsibilities:

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned. Most of this work will be in the office during business hours, however some evenings and weekend work may be required.
• Provides administrative support, including scheduling appointments, coordinating meetings/conferences, sending newsletters and other email correspondence on behalf of horticulture, including the Ogden Botanical Gardens, and agriculture related programs.
• Works closely with the Agriculture and Horticulture Faculty members and team staff to support planning and implementation of programming.
• Greets visitors, handles their inquiries, and directs them to the appropriate persons according to their needs.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents, correspondence and reports as well as taking minutes at meetings as requested.
• Uses software programs such as word processing and spreadsheet software, Publisher or Canva software to create fliers, receives and processes enrollments and memberships; establishes and maintains an office filing system; enters and retrieves data relating to mailing lists, labels, and reporting data; maintains records, files, indexes, data bases, etc.
• Compiles research data and prepares papers for consideration and presentation.
• Reports on maintenance needs of office equipment or other building needs.
• Performs miscellaneous job-related duties as assigned:

• Maintain budget spreadsheets and reconcile monthly with University reports.
• Assist with purchasing supplies for programming when needed.
• Fill out and submit USU forms and documentation as required for financial responsibilities, travel and other forms as needed.
• Assist with travel authorization and reimbursement, as needed.
• Responsible for proper cash handling, ensuring deposits into proper checking accounts within a timely manner, and managing payments/reimbursements and related expenses.
• Organize and store receipts and other documents per policy guidelines.
• Compiles information about upcoming programs for all programs within the office for marketing purposes and distributes this information to the public through updates on county social media platforms, websites, and collaboration with county marketing resources.

Qualifications:Minimum Qualifications:

• Two years of experience in an office setting or associate degree/vocational training is required.
• Job offer contingent on successful completion of a Background Check.
• Access to reliable transportation to travel to events and complete department errands. Mileage will be reimbursed for any significant use of personal vehicle.

Preferred Qualifications:

• Some knowledge of mission and purpose of Cooperative Extension System.
• Experience with evaluation, website management and event management programs.
• Ability to speak basic conversational Spanish.
• Knowledge of horticulture/agriculture.

Knowledge, Skills, and Abilities:

• Demonstrate proficient computer skills in Microsoft Office, data management, email, social media, online storage programs, and internet. Learn to operate new office technologies as they are developed and implemented.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Ability to work in a team environment.
• Knowledge of University policies and procedures.
• Excellent customer service skills.
• This position requires a person who is very detail oriented with strong editing and proofreading skills and requires proficiency in Word, Excel, PowerPoint, Publisher, Google Sheets and Docs, website management, social media for business purposes, and related programs.
• Working knowledge of modern office practices and procedures; interest in horticulture and agricultural programs.
• Ability to perform a variety of clerical work requiring some exercise of independent judgment.
• Ability to multitask and set priorities; ability to follow written and verbal instructions.
• Ability to establish and maintain effective working relationships and communications, including stressful situations, with employees, other departments and the general public.

Required Documents:Along with the online application, please attach: * Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"

• Name and contact information for 3 professional references to be entered into Candidate Profile
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.** Advertised Salary: Commensurate with experience, plus excellent benefits ADA:Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions. University Highlights:Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.USU enrolls 28,900 students, both online and in person at Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. ’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named in 2023. about USU.The university provides a to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or .*updated 02/2025 Notice of Non-discrimination:In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:Executive Director of the Office of Equity Matthew Pinner, , Distance Education Rm. 401, 435-797-1266Title IX Coordinator Cody Carmichael, , Distance Education Rm. 404, 435-797-1266Mailing address: 5100 Old Main Hill, Logan, UT 84322For further information regarding non-discrimination, please visit , or contact:U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481,*updated 09/2023
Expected salary:
Location: Utah
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