Virtual Executive Assistant to the CEO

Job title: Virtual Executive Assistant to the CEO in Houston, TX at Imperative Recruiting
Company: Imperative Recruiting
Job description: We are seeking a highly proactive, solutions-oriented, and strategic Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments, demonstrates exceptional organizational skills, and is comfortable managing up and having a collaborative partnership with the executive they are supporting. Key ResponsibilitiesAdministrative Support:

• Manage calendars, appointments, and meetings across multiple businesses.
• Draft, proofread, and edit emails, documents, and presentations.
• Maintain and organize files, records, and contact databases.

Operational Assistance:

• Coordinate tasks and workflows between the entrepreneur and team members.
• Oversee the timely completion of projects and track progress.
• Streamline operational processes to improve efficiency.

Recruitment and Onboarding:

• Assist in sourcing, screening, and onboarding candidates for the recruiting agency.
• Maintain a talent database and contribute to creating a positive candidate experience.

Client and Partner Relations:

• Act as a liaison between the entrepreneur and clients, vendors, or partners.
• Schedule and prepare materials for client meetings and presentations.

Diversity and Inclusion Advocacy:

• Ensure diverse perspectives are represented in hiring, project execution, and client interactions.
• Support initiatives to create an inclusive workplace environment.

Problem-Solving and Decision-Making:

• Identify challenges and propose actionable solutions to the entrepreneur.
• Anticipate needs and proactively address them before they arise.

Qualifications

• Proven experience as an executive assistant, virtual assistant, or in a similar role.
• Strong organizational and multitasking skills, with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello).
• Demonstrated commitment to diversity, equity, and inclusion in professional settings.
• Ability to work independently with minimal supervision while maintaining accountability.
• High level of discretion and confidentiality.

Preferred Skills

• Experience in recruitment or human resources.
• Knowledge of virtual assistance best practices.
• Familiarity with CRM tools and talent management systems.
• Background in supporting entrepreneurs or small businesses.

Work Hours and Compensation

• Hours: Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules.
• Compensation: $20-$30/hour
• Terms: Part-Time W2 Employee - Ability to accrue PTO
• Location: Hybrid - Candidates located in the Houston, TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered.

Expected salary: $20 - 30 per hour
Location: Houston, TX
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