Full-time / Administrative Virtual Assistant (Remote) - WFH
HiTekstaffings is a dynamic company specializing in large-format printing and signage solutions. Our fast-paced environment thrives on innovation and teamwork. We are looking to add a high-energy Administrative Virtual Assistant to support our growing Large Format and Signs division. This role is pivotal in coordinating diverse tasks and providing exceptional client support.
<h3><strong>Job Responsibilities:</strong></h3>
As an Administrative Virtual Assistant, you will:
<ul>
<li>Receive and process incoming job tickets.</li>
<li>Track the status of multiple ongoing sign projects.</li>
<li>Develop estimates for basic large-format printing and signage projects.</li>
<li>Source products and write purchase orders.</li>
<li>Provide exceptional customer service to existing accounts by offering project updates and support.</li>
<li>Answer, screen, and transfer phone calls as needed.</li>
<li>Coordinate with various departments to ensure project timelines are met.</li>
<li>Perform other job-related duties as assigned.</li>
<li>Occasionally walk up and down stairs to collaborate with teams (if onsite).</li>
</ul>
<h3><strong>What We’re Looking For:</strong></h3>
We are seeking a candidate who is:
<ul>
<li><strong>Proficient in Microsoft Office Suite</strong> (Outlook, Excel, Word).</li>
<li><strong>Familiar with QuickBooks</strong> (a plus, but not required).</li>
<li><strong>Experienced in basic estimating</strong> (preferred but not mandatory).</li>
<li>Internet-savvy with a keen eye for detail.</li>
<li>Organized and able to multitask effectively, handling multiple demands while meeting deadlines.</li>
<li>Professional in demeanor, with excellent communication and customer service skills.</li>
</ul>
<h3><strong>Physical Requirements:</strong></h3>
<ul>
<li>Ability to sit or stand for extended periods.</li>
<li>Fine motor skills for keyboarding, handling artwork, and documentation.</li>
<li>Ability to distinguish colors and shades (critical for artwork and printing tasks).</li>
<li>Occasionally lift up to 40 pounds (e.g., marketing materials, products, and collateral).</li>
</ul>
<h3><strong>Benefits:</strong></h3>
<ul>
<li>Competitive salary: <strong>$3,500 - $4,500 per month</strong></li>
<li>Flexible remote work setup.</li>
<li>Opportunities for professional growth in a creative and fast-paced industry.</li>
</ul>
<h3><strong>Why Join Us?</strong></h3>
HiTekstaffings fosters a collaborative environment where innovation and quality drive everything we do. If you enjoy variety in your workday and thrive in a role that combines administrative expertise with client interaction, we’d love to hear from you!
<h3><strong>How to Apply:</strong></h3>
Ready to join our team? Click <strong>[Apply Now]</strong> to submit your application.
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