Full time / Entry level Office Coordinator (Remote) in Seattle, WA

Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Company: RootStaff Job description: Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities. Job Duties • Greets and establishes rapport with guests, current and prospective residents. Fields community comments, suggestions and complaints to the Community Manager. • Prepares and distributes resident and community communications such as rule reminders, violation notices, rent increase letters, delinquency notices, eviction paperwork, lease addendums and renewals. • Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi; records in the proper accounts and issues receipts. • Completes and reconciles community reports in accordance with monthly calendar, including accounting reports, community traffic reports, and community activity reports. Maintains records and files in accordance with the Operations Manual. • Performs general administrative functions such as answering phones, typing, copying, faxing, and filing. • Reviews and codes invoices and statements for Community Manager approval. • Schedules clubhouse rentals and processes rental fees. • Ensures office supplies are sufficiently stocked and prepares supply orders as needed. • Makes collection calls for site rental payments as directed by the Community Manager. Submits bad debt files to collections. • Processes resident move-ins and move-outs in accordance with the Operations Manual. • Assists with planning and coordinating resident relations events and activities within the community. • Assists with the preparation of marketing materials, including brochures and flyers that pertain to homes for sale (new, pre-owned and brokered homes), community events, and other community-related information as directed by the Community Manager. • Refers all sales prospects to the Community Manager and enters prospect information into Yardi in a timely manner. • Coordinates with the Underwriting team at the Main Office to obtain approvals on prospective resident applicants; tracks all approvals and denials. • Maintains the petty cash fund, ensuring to record expenditures in the proper accounts. • Prepares bank deposit slips and deposit funds as required; makes daily bank runs as needed. • Other duties as assigned. Requirements • High School Diploma or GED (Required) • 2 years administrative experience • 6 months previous experience using Yardi • 6 months property management office experience • Excellent written and verbal communication skills • Strong customer service skills • Excellent problem solving skills • Intermediate computer proficiency • Professional appearance Rewarding Benefits • Comprehensive Medical and Prescription coverage with multiple plan designs so you can choose the plan that best meets the needs of you and your family • Comprehensive Dental Plan • Vision Plan • Voluntary Health and Dependent Care Reimbursement Accounts • Life and Accidental Death and Dismemberment Insurance • Short and Long-Term Disability Coverage • 401(k) Plan with matching contribution • Paid Parental Leave • Employee Assistance Program Powered by Webbtree Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Expected salary: Location: Seattle, WA Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Job date: Thu, 17 Aug 2023 22:40:01 GMT Apply for the job now! Full time / Entry level Office Coordinator (Remote) - RootStaff - Seattle, WA - work from home job Apply Job! Apply to this Job