Executive Assistant

This a Full Remote job, the offer is available from: Anywhere This is a remote position. Job Overview: Smith Brothers Media Pty Ltd is seeking a highly organized and proactive Virtual Executive Assistant to support our executive team. This role requires excellent communication skills, attention to detail, and the ability to handle a wide range of administrative tasks. The Virtual Executive Assistant will be instrumental in ensuring the smooth operation of the executive office and assisting with various projects and day-to-day activities. Key Responsibilities: • Provide administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. • Prepare and organize correspondence, reports, and other documents. • Coordinate and prioritize tasks and deadlines for the executive team. • Handle incoming calls, emails, and messages, ensuring timely responses or follow-ups. • Manage and maintain confidential information with discretion. • Assist with project management tasks, including tracking progress and communicating with team members. • Research and compile data or information as needed for presentations or reports. • Organize virtual meetings, including sending invitations, preparing agendas, and taking meeting minutes. • Liaise with clients, partners, and vendors on behalf of the executive team. • Provide additional support as needed, including handling personal tasks for executives. ​ Requirements • Proven experience as a Virtual Executive Assistant or in a similar administrative support role. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software tools. • Experience with project management software (e.g., Asana, Trello, or similar tools) is a plus. • Excellent organizational and time-management skills, with the ability to prioritize and handle multiple tasks efficiently. • Strong written and verbal communication skills, with an emphasis on professionalism. • Ability to work independently and remotely with minimal supervision. • High level of discretion and confidentiality. • Familiarity with video conferencing tools such as Zoom, Google Meet, or Microsoft Teams. • A proactive, can-do attitude with the ability to think on your feet and solve problems. Preferred Qualifications: • Experience working in a media or creative industry. • Basic understanding of social media platforms and digital marketing tools. • Knowledge of graphic design tools such as Canva or Adobe Creative Suite is a plus. • Experience in handling basic bookkeeping or invoicing is an advantage. Benefits Independent Contractor Perks • Permanent work from home • Immediate hiring • Steady freelance job This offer from "BruntWork" has been enriched by Jobgether.com and got a 82% flex score. Apply Job! Apply to this Job