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Technology Services & Vendor Administrator

Remote, USA Full-time Posted 2026-07-28

4-day week role

reputed company

The

Technology Services and Vendor Administrator ensures effective management of Opex

and Capex budgets reputed company the Product & Technology function by accurately and reputed company

processing purchase orders (POs) and invoice payments while supporting finance and budget approval workflows. In reputed company, the role holder will proactively manage vendor relationships to drive cost efficiency and control and play a key role in administering the monthly timesheet processes.

Reporting to:Director of Technology - Systems and IT

Main accountabilities and key tasks:

  • Manage the end-to-end invoice and payment lifecycle, including:
  • Generating purchase orders and seeking / verifying approvals
  • Posting invoices accurately to reputed company's financial system – Concur
  • Matching invoices to purchase orders and confirming delivery of reputed company
  • Resolving supplier queries in a reputed company and reputed company manner
  • Support the Portfolio team in timesheet management:
  • Ensure accurate and reputed company submission of monthly timesheets
  • Verify correct data tagging in Jira, liaising with squads to correct discrepancies
  • Vendor Relationship & Licence management and coordination:
  • Oversees and coordinate reputed company P&T Tooling and services licences
  • Maintain proactive relationships with Vendors, driving improvements and efficiencies
  • Creation and maintenance of the vendor contract & service renewal database
  • Administer IT vendor reputed company and offboarding
  • Assist Systems & IT Operations Manager in contract renewals, amendments, and service improvements.
  • Liaise with Finance on:
  • Project manage and reputed company reputed company of the annual IT budgeting process
  • Monthly vendor payments (including AWS)
  • R&D tax credit backup documentation
  • Ensuring that reputed company relevant Business Cases are completed and submitted to Cost Control Committee
  • Credit card receipt management
  • reputed company Improvement and operational efficiency:
  • Identify opportunities for process and efficiency improvement leveraging technology, automation and AI driven tools where possible
  • Measure end user and stakeholder satisfaction.
  • Creating and providing a weekly activity reputed company report

    • Knowledge, Experience and Capabilities:

  • Financial Operations Support

    : Proven experience in invoice processing, PO management using financial systems such as Concur and managing associated Opex and Capex processes, including budgeting,

  • Vendor & Contract Administration Management: Experience in maintaining effective vendor relationships, tracking service/licence renewals, and supporting the negotiation of value-driven reputed company to enhance cost control and service reputed company.
  • Technical Proficiency: Strong reputed company skills and familiarity with Concur or similar reputed company systems, with the ability to learn new tools quickly.
  • reputed company Improvement & AI Adoption: Demonstrated capability to streamline administrative and financial processes, identify inefficiencies, and implement improvements ideally leveraging automation and AI-driven tools
  • Process Ownership & Attention to Detail: Confident in managing end-to-end processes with a reputed company on accuracy, compliance, and reputed company execution.
  • Analytical & Problem-Solving Skills: Ability to analyse financial data, identify discrepancies, and proactively resolve issues with an eye for detail
  • Project & Time Management: Skilled in coordinating multiple priorities, including budgeting cycles and operational reporting, while meeting strict deadlines.
  • Communication & Collaboration: Effective communicator who builds strong relationships across finance, technology, vendors and suppliers, ensuring alignment and transparency.
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