Finance, Accounting & Operations Manager (Part-time, 100% Remote)

Wilcox Foods is a WBENC-certified, woman-owned foodservice distributor based in San Francisco, serving restaurants, foodservice providers, and more across the Bay Area. We're growing and modernizing, and we need a sharp, systems-minded finance and operations professional to keep us running smoothly behind the scenes. Wilcox Foods is seeking an experienced independent contractor to serve as our Part-Time Finance, Accounting & Operations Manager. In this role, you will collaborate directly with ownership to lead high-level financial and operational activities, ensuring accuracy, compliance, and consistency across our back-office systems. This is a remote, contract-based role with an expected workload of 20–25 hours per week, ideally filled by a professional with other clients or projects. You will retain control over your own schedule and tools while delivering agreed-upon services and results. You’ll work closely with our internal team and oversee delegated execution handled by our AR/AP specialists and support staff. We’re looking for someone who is sharp, systems-minded, and confident owning these functions independently — someone comfortable operating in a lean, fast-paced environment with minimal direction. Scope of Services (Estimated 20–25 hrs/week) Finance & Accounting • Manage monthly close procedures, journal entries, and reconciliations (bank, credit card, brokerage) • Review and coordinate AP bill approvals and exceptions • Prepare and submit ACH batches and check runs (as needed) • Maintain oversight of GL coding, 1099 tracking, CRV/rebates, and landed cost entries • Monitor and report cash flow; advise on brokerage funding/timing • Prepare and file quarterly sales tax reports and manage annual 1099/business license filings Payroll & HR Ops Support • Review timecard reports and advise on payroll processing (via ADP) • Track and reconcile PTO, union compliance, and benefit contributions • Ensure accurate setup of new employees in payroll, benefits, and compliance systems Accounts Receivable Oversight • Review weekly AR aging reports and recommend account hold actions • Manage customer credit evaluations (terms, references, onboarding packages) • Resolve escalated payment or invoicing discrepancies Operational Collaboration • Participate in weekly finance check-ins with ownership • Partner with AP/AR specialists to ensure process continuity and integrity • Maintain and improve documentation of internal financial controls and procedures • Address escalated issues from vendors or internal team members related to payments or records Qualifications • 5+ years of experience in accounting, finance, or business operations • Deep understanding of GAAP, AR/AP practices, and payroll compliance • Proficiency with Excel, ERP/accounting systems (Acumatica preferred but easily trainable if you've used NetSuite or Sage), ADP, and Google Workspace • Ability to manage and improve systems in a lean team structure • Excellent communicator, highly organized, and results-driven • Prior experience working with small businesses, foodservice, or distribution companies is a strong plus • Must operate as an independent business entity with the ability to contract and invoice for services Job Type: Contract Pay: From $40.00 per hour Expected hours: 20 – 25 per week Schedule: • Choose your own hours Application Question(s): • Are you currently set up to work as an independent contractor (1099 or LLC)? • How many years of experience do you have managing accounting and finance operations for a small business? Please describe. • Which accounting or ERP systems have you used extensively? • Do you have experience managing or supervising remote AP/AR staff? • Are you comfortable handling monthly close, reconciliations, and preparing cash flow reports independently? • Have you worked in a role where you were the go-to person for all back-office finance and operations functions? What did you like or dislike about it? • What other clients or projects do you currently support, and how would you structure your availability for 20–25 hrs/week? Work Location: Remote Apply Job! Apply to this Job