AI Implementation Assistant

Mission Statement Lead and execute technical projects that drive Modern Amenities' platform evolution from coaching-dependent to recurring revenue SaaS model. Serve as a technical project specialist who can independently manage automation workflows, data systems, and cross-platform integration while supporting the broader team's strategic initiatives. Key Outcomes (6-12 Month Goals)Quarter 1 (0-3 months) • System Mastery: Achieve proficiency in Asana, Airtable, Make, Zapier, N8N workflows, and Clay Workbooks within 30 days • Process Documentation: Create standardized documentation for 5+ existing automation workflows • Quick Wins: Complete 3-5 small technical projects to demonstrate capability and integration with team Quarter 2-4 (3-12 months) • Project Ownership: Independently manage 2-3 medium-complexity technical projects simultaneously • Automation Excellence: Build and maintain 10+ automation workflows that save the team 15+ hours per week • VendHub Support: Contribute to platform development by managing data integrations and workflow optimizations • Team Multiplication: Enable other team members to be 25% more productive through technical support and automation • Process Improvement: Identify and implement 5+ operational efficiency improvements Core CompetenciesTechnical Skills (Must-Have) • Automation Platforms: Advanced proficiency in Make.com, Zapier, or N8N • Project Management: Expert-level Asana and/or Airtable usage • Data Management: Comfortable with data manipulation, CSV handling, and basic database concepts. Understanding of GTM tool - Preferred • API Integration: Understanding of webhook integrations and basic API connections • Marketing & Lead Generation: Understanding of lead gen processes, email campaigns, CRM workflows, and marketing automation • Documentation: Strong technical writing skills for process documentation Behavioral Competencies • Startup Agility: Thrives in fast-paced, changing environments with shifting priorities • Self-Direction: Takes initiative and manages projects with minimal oversight • Problem-Solving: Naturally troubleshoots technical issues and finds creative solutions • Coachability: Actively seeks feedback and adapts approach based on guidance • Attention to Detail: Catches errors and ensures quality in technical implementations • Communication: Clearly explains technical concepts to non-technical team members Cultural Fit • Ownership Mentality: Treats company challenges as personal challenges to solve • Growth-Oriented: Excited about learning new tools and expanding technical capabilities • Collaborative: Works well with remote team members and cross-functional projects • Results-Focused: Measures success by outcomes and impact, not just activity Ideal Background Experience Profile • 2-4 years in project management, operations, or technical roles • Previous startup or fast-growth company experience preferred • Background in automation, workflow optimization, or business systems • Experience supporting technical teams or managing technical projects Education • Bachelor's degree preferred but not required with relevant experience • Technical certifications in automation platforms a plus • Demonstrated self-learning ability in technical tools Day-to-Day Responsibilities Project Management (40%) • Manage 2-3 concurrent technical projects using Asana • Coordinate with team members across different time zones • Track project progress and communicate status updates • Identify and resolve project blockers Automation & Integration (35%) • Build and maintain automation workflows in Make, Zapier, N8N • Troubleshoot existing automations and optimize performance • Integrate new tools into existing tech stack • Create data flows between platforms (HubSpot, Airtable, etc.) • Support lead generation campaigns and marketing automation workflows Process Improvement (15%) • Document and standardize recurring processes • Identify inefficiencies in current workflows • Recommend and implement operational improvements • Train team members on new tools and processes Strategic Support (10%) • Support VendHub platform development initiatives • Assist with data analysis and reporting projects • Contribute to technical decision-making discussions • Research and evaluate new tools and technologies Success Metrics30-Day Metrics • Complete onboarding checklist and tool certifications • Successfully manage first assigned project • Build first automation workflow independently 90-Day Metrics • Manage 2+ projects simultaneously with 95%+ on-time delivery • Create 5+ automation workflows saving team time • Receive positive feedback from team members on collaboration Annual Metrics • Achieve 90%+ project success rate (on-time, on-budget, meeting requirements) • Generate measurable time savings of 15+ hours per week for team • Successfully support 2+ major VendHub platform initiatives • Maintain 95%+ uptime on all managed automation workflows Compensation & Benefits To be determined based on experience and company guidelines Interview Process • Phone Screening: 30-minute conversation about experience and technical background • Technical Assessment: Take-home project involving automation workflow creation • Team Interview: 60-minute interview with Head of AI and Technical Associate • Final Interview: Meeting with leadership team and culture fit assessment • Reference Check: Conversations with previous managers and colleagues Next Steps Interested candidates should submit: • Resume highlighting relevant technical and project management experience • Cover letter explaining why you're excited about this role and Modern Amenities • Portfolio or examples of automation workflows you've built • 2-3 professional references Modern Amenities is an equal opportunity employer committed to diversity and inclusion. 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