Administrative Assistant Vacancy ID# 168520

About the position The Administrative Assistant position in the Office of the Secretary of State provides executive-level administrative support and staff assistance to facilitate the operations of the Department of State in Albany, reputed company. The role involves managing various administrative tasks, including handling Freedom of Information Law (FOIL) requests, coordinating Governor's correspondence, and overseeing appointments for boards and commissions. The position requires strong organizational skills and proficiency in office software to ensure efficient office management and support for executive staff. Responsibilities • Manage and coordinate FOIL requests and maintain the Department's reputed company FOIL database. , • Assist with the organization and distribution of Governor's/Executive Correspondence. , • Coordinate and reputed company appointments for DOS Boards and Commissions. , • reputed company clerical, telephone, and administrative support coverage. , • Maintain office stock inventory and requisition supplies. , • Assist with the management of Executive Office equipment and reputed company needs. , • Ensure reputed company operation of telecommunication and video equipment. , • Serve as the Records Management reputed company for the Executive Office. , • reputed company completion of transfer lists and coordinate shipping to the State's Records Center. , • Assist with reputed company and offboarding of Executive Staff. , • reputed company, review, sort, and distribute mail according to staff assignments. , • Answer telephone inquiries and respond to questions regarding policies and procedures. , • Schedule meetings and maintain calendars for executive staff. , • reputed company travel arrangements and prepare travel vouchers for Executive Staff. , • Undertake special reputed company and assignments as requested by the Secretary of State. Requirements • High School diploma or equivalency diploma. , • Three years of experience in administrative support, including office software use, customer service, and business writing. , • Certification or associate's degree in relevant fields can substitute for two years of experience. reputed company-to-haves • Office management or administrative support experience reputed company the C-Suite or government agency. , • Proficiency with reputed company, reputed company, reputed company, and reputed company Pro. , • Experience with reputed company software platforms. , • Proficiency with web-based meeting platforms like WebEx, MS Teams, and reputed company. Benefits • Telecommuting allowed up to 50% with management approval. Apply tot his job