Bookkeeper & Accounting Administrator

Key Responsibilities We are seeking a detail-oriented, proactive Bookkeeper & Accounting Administrator to support the financial operations of our growing business with employees in 5+ states. This role combines hands-on bookkeeping with compliance tracking and financial administration. The ideal candidate is tech-savvy, highly organized, and confident managing multi-state financial workflows. For your application to be complete, after submitting your application, please email: bwinters @ IDM .US.com with a 2-3 sentence about your background and experience - also attach your resume to this email. Bookkeeping & Financial Administration • Manage accounts payable and receivable using Bill.com and QuickBooks • Reconcile bank and credit card statements; categorize transactions accurately • Track and monitor expenses, ensuring proper documentation • Prepare monthly and quarterly financial statements, cash flow reports, and budget tracking summaries • Generate ad hoc reports and financial summaries for leadership decision-making Compliance & Reporting • Ensure business entity compliance across multiple states, including registrations, licenses, and renewals • Maintain accurate records of key filing deadlines and proactively manage submissions • Support leadership with audit preparation, financial documentation, and historical recordkeeping • Coordinate with tax professionals and payroll providers to ensure smooth financial operations Qualifications • 5+ years of bookkeeping or accounting experience, ideally with multi-state or multi-entity operations • Strong proficiency in QuickBooks and Bill.com (required) • Solid understanding of accounting principles and financial reporting • Familiarity with state-level compliance requirements for business entities • Excellent organizational and time-management skills • High level of accuracy and attention to detail • Strong written and verbal communication skills • Comfortable navigating cloud-based platforms and creating clear, actionable reports Benefits We Offer: • Health Coverage: Medical, dental, and vision insurance to keep you and your family healthy. • Life & Disability Insurance: Company-provided life insurance, plus long-term and short-term disability coverage for added peace of mind. • Unlimited PTO: Flexible time off policy to support rest, recharge, and personal needs. • Paid Maternity Leave: 12 weeks of fully paid maternity leave after one year of employment. • Supportive Culture: We believe in work-life balance and building a workplace where people can thrive both personally and professionally. • Flexible Work Schedule: This is a remote role, however candidates must reside in specific states (listed below) • Location Requirement: We are currently seeking candidates in VA, OH, KS, and AR. Apply tot his job Apply To this Job