Administrative Assistant (Part-Time, Remote)

We are a woman-owned small business specializing in consulting, procurement support, website development, branding, and analytics for government agencies and private-sector clients. We help our clients—primarily state and local government agencies—navigate complex procurement and onboarding processes, fulfill unique purchasing needs, and deliver service-based solutions that support their long-term success. We’re looking for a part-time, remote Administrative Assistant who is highly organized, detail-oriented, and eager to learn the ins and outs of government contracting. This role is ideal for someone seeking flexible hours, career growth, and experience in a growing sector of the U.S. economy. Job Summary: You will support the CEO by managing day-to-day operations, assisting with vendor onboarding, maintaining client records, preparing and sending invoices, and ensuring all documentation aligns with our government contracts. You’ll also handle communications, track orders, and support project administration from bidding to execution. Key Responsibilities: • Monitor and track monthly orders and deliveries tied to state and local contracts. • Draft, send, and track invoices in QuickBooks for clients and agencies. • Receive and record payments; reconcile incoming funds across multiple bank accounts. • Support vendor registration, onboarding documentation, and capability statements for agencies. • Maintain organized records of past and current contracts and purchase orders. • Send follow-up emails for payment reminders, client check-ins, and project updates. • Conduct light research on upcoming procurement opportunities and contract portals. • Assist with internal reports, deadline tracking, and document compliance. • Manage outreach emails and basic communication with agency points of contact. What We’re Looking For: • U.S. Citizen (Required) • Prior administrative or executive assistant experience (virtual is fine) • Basic familiarity with invoicing software such as QuickBooks Online • Comfortable navigating spreadsheets, online portals, and email tools • Excellent written communication and attention to detail • Strong organizational skills and ability to manage multiple tasks • Ability to work independently and manage your own schedule Bonus if You Have: • Experience working with a government contractor • Knowledge of federal/state/local procurement processes • Familiarity with SAM.gov, Ariba, or similar procurement platforms • CRM or project management tool experience (e.g., Notion, Trello, Asana) What We Offer: • Flexible, part-time remote hours (10–15 hours per week to start) • Exposure to a fast-growing woman-owned business in the government space • Opportunities for training in procurement, compliance, and federal contracting • Long-term potential to grow with the company as new contracts are secured • Competitive hourly rate based on experience Job Type: Part-time Pay: $22.00 - $25.00 per hour Expected hours: 10 – 15 per week Work Location: Hybrid remote in Saint Albans, NY 11412 Apply tot his job