Administrative Assistant job at Creative Circle in US National

Administrative Assistant (Remote maternity coverage - 40 hrs/wk) Boston, MA Freelance Remote$28 - $33 /hr Duration: 10-12 weeks + Schedule: 40 hours/week Location: Fully remote (although must align with east coast hours) This role supports a fast-paced Architectural, Design, and Construction (AD&C) department, with a strong focus on marketing, branding, and creative project coordination. Reporting to the Vice President, the Administrative Coordinator plays a key role in maintaining brand consistency, managing design documentation, and supporting internal and external communications. Administrative & Operational Responsibilities - Provide administrative support including email drafting and editing, and memo writing. - Act as the primary point of contact for the department across corporate teams, staff, and external partners/vendors. - Provide administrative support including call handling and scheduling. - Manage calendars, travel arrangements, and expense reports for department leaders. - Monitor departmental inboxes and direct inquiries appropriately. - Assist with bi-weekly project reporting using Smartsheet project management software. - Maintain and update departmental directories and vendor contact lists. Creative & Marketing Responsibilities - Work within PowerPoint templates for internal and external audiences. - Maintain a basic understanding of Brand Standards and assist in updating and communicating those standards under the direction of the Brand Ambassadors. - Maintain and organize design archives (furniture, fixtures, finish sample files) - Respond to inquiries and help maintain the department's brand identity through consistent messaging and documentation. - Collaborate with departments such as Brand, Strategy, Innovation, and Development to ensure alignment on creative initiatives. Qualifications - 3+ years of administrative experience, ideally within architecture, design, or a creative firm. - Excellent written and verbal communication skills, including the ability to tailor messaging to different audiences. - Proficiency in Microsoft Office Suite (PowerPoint, Excel, Outlook, Teams, etc.); experience with project planning tools like Smartsheet or MS Project is a plus. - A proactive, resourceful, and innovative mindset with the ability to work independently and collaboratively. In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. Benefits Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service. Apply tot his job Apply To this Job