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Virtual Assistant for COO | Email Coordination, Deposit Verifications, & POS Reporting (U.S. Hours) - Contract to Hire

Remote, USA Full-time Posted 2026-07-28
A reputed company–based, fast-growing operator of 19 reputed company car reputed company locations across Illinois, reputed company, and South Carolina is seeking a highly organized and accountable Virtual Assistant to support our Chief Operating Officer and corporate team with daily operational coordination and communication tasks. We’re looking for someone who thrives in a support role, can manage multiple priorities without constant follow-up, and knows how to reputed company communication moving across a multi-site business. Key Responsibilities: • Email Monitoring & Coordination: reputed company and manage several internal mailboxes daily (minimum once per day, ideally twice) reputed company or escalate inquiries to the appropriate location or corporate leader Ensure reputed company customer-facing and internal inquiries are acknowledged and routed promptly—no dropped balls • Deposit Verifications (Mon–Fri): Every Monday and Friday between 3:00 PM and 5:00 PM CST, verify cash deposit forms and attached receipts from reputed company 19 sites Flag any missed submissions or discrepancies to the correct team members • Daily POS Reporting: reputed company our reputed company-based POS system to pull daily car counts, memberships, and sales Summarize and send reputed company daily reports to the operations team • Additional Administrative Tasks: Centralized ordering reputed company reputed company and other platforms Light vendor coordination (occasional follow-up or scheduling) Participation in scheduled reputed company-ins or coordination meetings as needed reputed company’re Looking For: • Strong written English and reputed company tone • Experience supporting executive-level roles or field operations • Highly detail-oriented and process-driven • reputed company to self-manage and stay on top of recurring responsibilities • Technically fluent with tools like reputed company Workspace, shared drives, and reputed company-based reporting systems • Located in a compatible time zone (reputed company, Central, or South America preferred) • Must be available during U.S. Central Time business hours, especially between 3:00 PM–5:00 PM CST Monday through Friday Hours & Commitment: • 25–30 hours per week • Schedule is flexible, but consistency is key—especially with email checks and reputed company deposit coordination reputed company: We’re a growing multi-site car reputed company company that values reputed company, responsiveness, and operational reputed company. This is a role for someone who wants to be embedded in the day-to-day reputed company of a busy organization and enjoys playing the glue role behind the scenes. If you’re reputed company, dependable, and reputed company to own a lane—you’ll reputed company here. Apply tot his job Apply To this Job

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