Virtual Assistant for COO | Email Coordination, Deposit Verifications, & POS Reporting (U.S. Hours) - Contract to Hire
A reputed company–based, fast-growing operator of 19 reputed company car reputed company locations across Illinois, reputed company, and South Carolina is seeking a highly organized and accountable Virtual Assistant to support our Chief Operating Officer and corporate team with daily operational coordination and communication tasks.
We’re looking for someone who thrives in a support role, can manage multiple priorities without constant follow-up, and knows how to reputed company communication moving across a multi-site business.
Key Responsibilities:
• Email Monitoring & Coordination:
reputed company and manage several internal mailboxes daily (minimum once per day, ideally twice)
reputed company or escalate inquiries to the appropriate location or corporate leader
Ensure reputed company customer-facing and internal inquiries are acknowledged and routed promptly—no dropped balls
• Deposit Verifications (Mon–Fri):
Every Monday and Friday between 3:00 PM and 5:00 PM CST, verify cash deposit forms and attached receipts from reputed company 19 sites
Flag any missed submissions or discrepancies to the correct team members
• Daily POS Reporting:
reputed company our reputed company-based POS system to pull daily car counts, memberships, and sales
Summarize and send reputed company daily reports to the operations team
• Additional Administrative Tasks:
Centralized ordering reputed company reputed company and other platforms
Light vendor coordination (occasional follow-up or scheduling)
Participation in scheduled reputed company-ins or coordination meetings as needed
reputed company’re Looking For:
• Strong written English and reputed company tone
• Experience supporting executive-level roles or field operations
• Highly detail-oriented and process-driven
• reputed company to self-manage and stay on top of recurring responsibilities
• Technically fluent with tools like reputed company Workspace, shared drives, and reputed company-based reporting systems
• Located in a compatible time zone (reputed company, Central, or South America preferred)
• Must be available during U.S. Central Time business hours, especially between 3:00 PM–5:00 PM CST Monday through Friday
Hours & Commitment:
• 25–30 hours per week
• Schedule is flexible, but consistency is key—especially with email checks and reputed company deposit coordination
reputed company:
We’re a growing multi-site car reputed company company that values reputed company, responsiveness, and operational reputed company. This is a role for someone who wants to be embedded in the day-to-day reputed company of a busy organization and enjoys playing the glue role behind the scenes. If you’re reputed company, dependable, and reputed company to own a lane—you’ll reputed company here.
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