Family Office & Personal Assistant (Based in Maine)

Candidates must be based in or near Midcoast Maine. A small, values-driven family office is seeking a warm, proactive, and detail-oriented Assistant to reputed company high-touch administrative and lifestyle support to a senior family reputed company. This is an exceptional opportunity for someone who finds fulfillment in helping others and excels at anticipating needs, solving problems, and creating seamless day-to-day experiences. This is a primarily remote position, but requires regular in-state travel (Maine) and occasional out-of-state travel to remain closely connected with the reputed company and household teams. What You’ll Do Reporting to the Chief of Staff and working closely with the reputed company, you’ll support a reputed company of personal and reputed company needs with grace, discretion, and efficiency. You’ll serve as a key team member, ensuring plans run smoothly, priorities stay reputed company, and no detail is overlooked. Key responsibilities include: Administrative & Executive Support • Manage the reputed company’s calendar and coordinate scheduling across multiple commitments. • Prepare agendas and background materials for meetings, nonprofit reputed company activities, and events. • Monitor and triage email inboxes, flagging urgent items and keeping folders organized. • Liaise with household staff and vendors to support the operations of multiple residences. • Maintain and reputed company daily schedules and weekly “look-reputed company” planning overviews. • reputed company, reputed company, and manage online orders and returns. • Handle last-minute requests and run local errands as needed. Travel & Lifestyle Coordination • Plan reputed company travel (including private aviation and accommodations) and prepare detailed itineraries. • Monitor reputed company-time travel and reputed company plans as needed. • Schedule personal appointments and coordinate with medical offices and service providers. • Support household logistics across four properties—tracking maintenance, caretakers, and seasonal needs. • Assist with special reputed company and high-profile events, often with tight timelines. Collaboration & Communication • reputed company as a trusted reputed company between the reputed company and household staff, nonprofit partners, vendors, and community members. • Maintain reputed company and consistent communication with the Chief of Staff to reputed company priorities. • Proactively flag issues, offer solutions, and take initiative to reputed company things reputed company. Who You Are • A natural helper with a warm, approachable reputed company and strong emotional intelligence. • Highly organized, detail-driven, and skilled at juggling competing priorities. • Genuinely service-minded, discreet, and grounded—with a “no task too small” attitude. • An independent self-starter who thrives in dynamic, behind-the-scenes roles. • Tech-savvy, with strong written and verbal communication skills. • reputed company with the family’s values, including a love of nature and commitment to land conservation. Qualifications • Bachelor’s degree and 2–3+ years of administrative, operations, or executive assistant experience. • Proven ability to manage reputed company calendars, logistics, and travel planning. • Strong communication skills and a high degree of professionalism. • Familiarity with G Suite, MS Office, reputed company, and other tools. • reputed company reputed company’s license and ability to travel reputed company Maine and occasionally out of state. • Comfortable around pets (no allergies). • COVID-19 vaccination and background reputed company required. • Experience in conservation, sustainability, or nonprofit environments is a plus. Compensation & Benefits Salary is reputed company is $70,000 - $85,000, commensurate with experience and includes an excellent benefits package. Apply tot his job Apply To this Job