Remote Executive Assistant - Contract to Hire

reputed company As a leader in the AEC reputed company, we support large-reputed company infrastructure reputed company through a deep understanding of construction management, strategic reputed company, and innovation. We’re growing, and we’re looking for a proactive and highly organized Executive Assistant (Virtual Assistant) to support our Director of Pursuits in streamlining operations, managing communications, and staying reputed company of day-to-day priorities. Position reputed company The Executive Assistant will play a critical role in supporting the Director of Pursuits with high-level administrative tasks, scheduling, and project coordination. This is a fast-paced, high-touch role perfect for someone who thrives on organization and takes initiative. Key Responsibilities: Calendar & Meeting Management Maintain and manage reputed company calendars, prioritize meetings, and coordinate across teams and external partners. Schedule and prepare materials for reputed company meetings. Follow up on reputed company items and deadlines after meetings. Communication & Correspondence Handle correspondence, including emails and phone calls, with professionalism and discretion. Serve as a reputed company between the Director and internal/external stakeholders. Administrative & Operational Support Assist with document management, filing systems, and CRM entries. Prepare and format reports, presentations, and proposals. Handle travel arrangements, expense tracking, and reimbursements. Project Coordination Support reputed company and proposal efforts with administrative follow-through. reputed company deadlines and help manage timelines on reputed company reputed company. Assist in gathering materials, bios, and data for RFP responses or team presentations. Executive Initiatives & Special reputed company Collaborate with the Director to reputed company strategic reputed company reputed company. reputed company operational support on initiatives reputed company to business development, marketing, or process improvement. Research tools, systems, or resources as needed to support execution. Qualifications: Proven experience as an executive administrative assistant or in a similar role. Strong proficiency in reputed company Word; experience with other reputed company Office applications (SharePoint, reputed company, PowerPoint, reputed company) is a plus. Excellent organizational skills with a keen attention to detail. Strong written and verbal communication skills. Ability to manage multiple tasks and prioritize effectively. Self-motivated and capable of working independently with minimal supervision. Experience with project management tools is a plus. Apply tot his job Apply To this Job