Temporary Payroll Specialists, Leave Management

Description: • Accurately administer PTO within 24 hours of intake for eligible leaves such as: Short-Term Disability (STD) Elimination Period Unpaid FMLA and State Leaves of Absence • Apply PTO based on specific administration guidelines, such as: PTO Utilization Hierarchy for Non-Union employees Union-specific PTO guidelines State-specific handling (e.g., CT and WI leave administration) • Manage multiple leave types while excluding: Workers Compensation Unpaid Personal Leave Long-Term Disability • Utilize UKG’s UTA system to: Input and track time-off accurately Deplete appropriate PTO buckets based on hierarchy and employee selections Monitor and update vacation, personal holiday, caregiver, and sick leave balances • Coordinate closely with claims examiners and employees to apply leave decisions, including: Responses to custom PTO utilization questions during claim intake Voluntary PTO usage beyond required minimums • Maintain compliance with policies including: Mandatory PTO utilization during unpaid FMLA for Non-Union employees 7-day elimination period rules Prohibitions on concurrent PTO usage with paid benefits (e.g., STD, military leave, parental leave) • Provide support for union-specific leave rules, based on group-specific guidelines and responses collected during intake • Maintain records and audit timekeeping entries for accuracy and compliance with internal and external policies • Collaborate with HR, Payroll, Benefits, and Leave Management teams to resolve discrepancies and improve processes • Stay updated on relevant federal, state, and local leave regulations Requirements: • High School diploma or GED certificate • 1+ years of experience in payroll processing or timekeeping support; preferably in a leave management or HR operations environment • Proficiency with timekeeping and payroll systems, preferably UKG (Ultimate Kronos Group) • Foundational experience with system-based rules/coding for time-off or payroll processing • Understanding of FMLA, STD, and PTO leave structures • Familiarity with union vs. non-union leave policies and related administrative processes • High attention to detail and strong organizational skills • Strong communication and interpersonal skills • Ability to maintain confidentiality and handle sensitive employee information • Experience working in a shared services or leave administration team is preferred • Knowledge of multi-state employment laws relating to time off is a plus • Familiarity with claims processing systems and absence case management tools is preferred Benefits: • Equipment Provided Apply tot his job Apply To this Job