Staff Assistant III (Project Assistant, Delivery Decisions Initiative)

About the position Responsibilities • Perform administrative duties under moderate supervision. • Develop, format, and maintain slides, documents, tracking systems, and other materials developed by the program team. • Schedule, coordinate, and execute meetings, webinars, and virtual meetings with project teams. • Coordinate travel logistics for team members and external partners, including arranging flights, hotels, meetings, and visas. • Serve as the principal internal and external administrative contact for stakeholders. • Prepare expense reports and work with grants management to ensure timely reimbursement of expenses. • Support the coordination of the Program Director's schedule and provide general administrative support. • Prepare written responses to routine inquiries. • Assist with the development of project work plans, timelines, and reports to funders; track project deliverables. • Communicate effectively with internal partners to move the work forward; respond professionally to program inquiries. • Maintain contact information for a network of external collaborators, partners, and project stakeholders. • Represent Ariadne Labs professionally with staff, guests, donors, callers, and external visitors; greet guests, candidates, and donors. • Process expenses and reimbursements for business-related travel and memberships. • Maintain databases and filing systems, including version control and organization of the program's knowledge management. • Handle requests for information and data. • Perform other related duties and responsibilities as required; provide cross coverage as needed. Requirements • 3+ years of related work experience is required; a combination of education and experience may be considered. • Bachelor's Degree preferred. • Familiarity with the Google information environment (e.g., Google Docs, Google Sheets, Google Drive) is valuable. • Experience with the set-up of video and audio conference calls and virtual meetings. • Strong written and verbal communication skills. • Strong interpersonal skills and ability to work effectively independently. • Ability to handle complex and confidential information with discretion. • Office administration and customer service skills. Nice-to-haves • Business training beyond high school or college background. • 1-2 years' work experience in a similar role. • Positive, flexible, professional, and a can-do attitude. • Willingness/desire to learn project content. • Comfortable working on multiple projects at one time. Benefits • Commuter assistance • Paid parental leave • Disability insurance • Health insurance • Dental insurance • Tuition reimbursement • Paid time off • Employee assistance program • Vision insurance • Life insurance • Retirement plan Apply tot his job Apply To this Job