Visiting Undergraduate Student and Admissions Coordinator

About the position Responsibilities • Manage all aspects of VUS applications for two annual cycles, including setting the calendar. • Respond to prospective applicant and applicant inquiries via email and phone. • Maintain and update the application in collaboration with colleagues; assign applications to readers. • Draft and update communications to students; coordinate notification of admissions decisions. • Schedule, prepare materials, and attend admissions committee meetings; handle follow-up with applicants, universities, and recommenders. • Build and maintain relationships with universities. • Communicate with and process I-20 paperwork for incoming international VUS, first-year, and/or transfer students who need a visa. • Coordinate and host webinars about the visa process for incoming VUS students. • Liaise with various campus partners regarding VUS student visas, matriculation, orientation, and advising. • Perform other duties as assigned or needed. Requirements • 3+ years of work experience; education beyond high school may count towards experience. • Bachelor's degree preferred. • Administrative experience in a customer service or operations-oriented office desirable. • Experience providing a high level of customer service to diverse populations. • Excellent organizational skills, including ability to prioritize work in an environment supporting multiple stakeholders. • Strong interpersonal and communication (verbal and written) skills. • Ability to work independently with minimal supervision and keep complex information confidential. • Proficiency with office productivity and collaboration tools. • Access to the Internet for remote work needed. Benefits • Paid Time Off: 3-4 weeks of accrued vacation time per year, 12 accrued sick days per year, 12.5 holidays plus a Winter Recess, 3 personal days per year, and up to 12 weeks of paid leave for new parents who are primary caregivers. • Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. • Child and elder/adult care resources including on-campus childcare centers, Employee Assistance Program, and wellness programs. • University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. • Tuition Assistance Program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. • Tuition Reimbursement Program providing 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. • Professional Development programs and classes at little or no cost. • Various commuter options including discounted parking, half-priced public transportation passes, and biking benefits. • Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and discounts to various services and cultural activities. Apply tot his job Apply To this Job