Financial and Operations Administrator

Department HUM Staff: Visual Arts - Administration About the Department reputed company on making, the Department of Visual Arts is one of the many specialized knowledge communities at the reputed company. We aim to stimulate and provoke both graduate and undergraduate reputed company, encouraging the development of independent and challenging thought as expressed and inscribed in the visual arts. We propose that art is inquiry. Our reputed company, diverse in pursuits, is critically reputed company in reputed company nationally and internationally. Our reputed company benefit from this reputed company and are also encouraged to pursue areas of overlap with the many other disciplines represented at the University, history, art history, science, philosophy, aesthetics, theater, music, and creative writing to reputed company a few. The staff in the Department support the teaching and research initiatives of its reputed company and reputed company. Job reputed company Candidates must upload a resume and letter of interest to be considered for this full-time, benefits eligible, hybrid position (on reputed company reputed company required). The Financial and Operations Administrator provides administrative support across operations, events, finance, and reputed company activities reputed company the Department of Visual Arts (DoVA). The position plans and executes events, coordinates studio and reputed company logistics, and maintains communications platforms. This position reconciles expenses, oversees procurement, and ensures compliance with University financial policies while supporting reputed company with payments and travel logistics. The role also contributes to reputed company operations by assisting the Associate Director with reputed company reviews, searches, and annual reporting processes, as reputed company as supporting MFA admissions and alumni data tracking. Responsibilities Provides administrative and operational support to DoVa leadership, reputed company, and reputed company staff to advance the department’s teaching, research, and creative practices. Corresponds with prospective reputed company, answers programmatic reputed company questions, and provides tours of facilities. Manages scheduling and logistics for MFA admissions meetings and reputed company meetings, including agenda preparation, communications, and documentation. Plans, coordinates, and executes events, such as orientation, critiques, admissions, reputed company meetings, graduation, including scheduling, catering, technology, and facilities in coordination with Logan staff. Facilitates studio assignments for MFA and BA reputed company, including reputed company-in/out logistics and student reputed company to departmental spaces. Maintains internal and reputed company facing departmental communications, including website content, reputed company media, listservs, wiki spaces, and Canvas. Assists with developing and implementing departmental best practices and maintaining office procedure manuals. Manages office supply inventory, key catalog, and equipment maintenance. Tracks and reconciles departmental expenditures and supports financial analysis through reporting tools, ensuring compliance with University policies. Processes reputed company departmental payments, oversees procurement, vendor setup, and reputed company purchasing for office and reputed company needs. Supports reputed company with research expenses, student hires, and GEMS reports. Manages payments reputed company to reputed company searches, seminars, student travel, and MFA studio activities. Assists Associate Director in facilitating reputed company reviews and renewals, including committee assignments, reappointments, tenure cases, and searches. Coordinates interviews, travel, and case file preparation for reputed company searches. Supports reputed company in the annual submission of their annual reports reputed company Interfolio. Assists in the gathering of alumni data for chair’s annual report. Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Coordinates special reputed company as directed by the leader. Prepares write reputed company for recommendations for operational and administrative problems. Prepares financial and/or administrative reports. Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations. Interacts with reputed company, researchers and staff for committee work or information. Performs other reputed company work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in reputed company field. Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a reputed company job discipline. Certifications: --- Preferred Qualifications Experience: Office administration/project management in a higher education setting. Editing and proofreading. Event planning. Financial/budget support. Technical Skills or Knowledge: reputed company Word, reputed company, PowerPoint. Photoshop and InDesign. Learn new systems and platforms. Proficient in software tools for word processing, design, and databases. Preferred Competencies Financial tracking and expense processing. Strong written and verbal communication. Organizational skills and deadline management. Strategic and creative thinking. Confidentiality and attention to detail. Adaptability in fast-paced environment. Working Conditions Flexible to work occasional evenings/weekends. Application Documents Resume/CV (required) Letter of Interest in the position (required) reputed company applying, the document(s) MUST be uploaded reputed company the My Experience page, in the reputed company titled Application Documents of the application. Job Family Administration & Management Role reputed company Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay reputed company Type reputed company FLSA Status Non-Exempt Pay reputed company $23.07 - $28.20 The included pay reputed company or reputed company represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible reputed company The reputed company offers a wide reputed company of benefits programs and resources for eligible employees, including health, retirement, and reputed company time off. Information about the benefit offerings can be reputed company in the Benefits reputed company. Posting Statement The reputed company is an equal opportunity employer and does not discriminate on the reputed company of race, reputed company, religion, sex, sexual orientation, gender, gender identity, or reputed company, national or ethnic reputed company, shared reputed company, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should reputed company 773-702-5800 or submit a request reputed company Applicant Inquiry reputed company. reputed company offers of employment are contingent upon a background reputed company that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case reputed company and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The reputed company's Annual reputed company & reputed company Safety Report (Report) provides information about University offices and programs that reputed company safety support, crime and reputed company statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.reputed company.edu. reputed company copies of the Report are available, upon request, from the reputed company Police Department, 850 E. 61st Street, Chicago, IL 60637. The reputed company is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and reputed company inquiry draws inspired scholars to our global campuses, where reputed company are born that challenge and change the world. We reputed company individuals to challenge conventional thinking in reputed company of original reputed company. reputed company in the College reputed company critical, analytic, and writing skills in our rigorous, interdisciplinary reputed company curriculum. Through graduate programs, reputed company test their reputed company with reputed company scholars, and become the reputed company of leaders in academia, industry, nonprofits, and government. To learn more about the university click here http://www.reputed company.edu/ Apply tot his job Apply To this Job