Executive Assistant (Part-Time, U.S.-Based, Digital Marketing/Online B – Amazon Store

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About Us
Sass and SEO helps founders scale sustainably through SEO, systems, and digital strategy. We’re a lean, focused team that values clarity, structure, and sustainable growth over chaos and hustle.

We’re hiring a part-time Executive Assistant to work directly with our founder. This isn’t a generic admin job — we need someone who lives and breathes organization, anticipates needs, and thrives in a digital-first environment. If calendars, checklists, and progress reports are your love language, this role is for you.

This is a 10–15 hrs/week, remote role with overlap in California hours (Pacific Time).

What You’ll Do

• Inbox & Calendar Ownership: Prioritize emails, draft responses, and keep the founder’s schedule clean, organized, and aligned with priorities.
• Marketing & Collab Inquiries: Manage inbound requests (podcasts, partnerships, LinkedIn messages, collabs), filter what matters, and respond professionally.
• Client/Partner Coordination: Prep the founder for calls with briefs and agendas, and log action items in ClickUp afterward.
• Content & Project Support: Track deliverables tied to marketing (YouTube, SEO content, client projects) and coordinate with the Ops Manager to keep them moving.
• Founder Enablement: Keep the founder’s head clear by running point on admin, communication, and scheduling details so they can stay focused on growth.
• Anticipation > Reaction: Be 3 steps ahead — see bottlenecks before they happen, prep resources in advance, and flag deadlines early.

What the Day-to-Day Looks Like

Each day, you’ll prepare a Daily Rundown Report for the founder that includes:

• A summary of important emails/messages that need attention (with draft replies ready).
• A list of upcoming meetings + key briefing notes.
• A clear overview of top priorities for the day/week.
• What you are handling directly, and your plan for moving those items forward.

Throughout the day, you will:

• Respond to inbound inquiries and only escalate what truly requires founder input.
• Keep the calendar clean and protected — adding buffers, rescheduling as needed, and ensuring priorities are followed.
• Track tasks and deadlines in ClickUp to ensure nothing slips.
• Coordinate with the Ops Manager to keep client deliverables aligned with founder commitments.
• End the day by flagging anything unresolved or urgent for the next morning.

Required Skills & Experience

• 2+ years EA/PA experience supporting a founder, CEO, or executive.
• Experience in digital-first businesses (marketing agencies, SaaS, consulting, or online services).
• Strong command of Google Workspace (Calendar, Gmail, Docs, Sheets, Drive).
• Proficient with project/task management tools (ClickUp preferred, Asana/Monday/Trello okay).
• Tech-forward — comfortable with AI tools, CRMs, and automations (ChatGPT, Zapier, ActiveCampaign, etc).
• Excellent written communication — polished, professional, and personable across email, LinkedIn, and client-facing channels.
• Calendar-obsessed and checklist-driven: You naturally run your life and work out of systems, and you love it.
• Highly organized, detail-oriented, and proactive — you anticipate needs, not just react.
• U.S.-based with reliable overlap in California working hours.

Culture Fit

You’ll thrive here if you:

• Value clarity, calm, and structure over chaos and hustle.
• Love supporting a visionary founder by grounding big ideas in clear next steps.
• Communicate proactively, keep things moving, and close loops without being chased.
• Get energy from digital-first environments and understand the pace of online business.

This role is not for you if:

• You’ve only worked in retail, hospitality, or general admin.
• You need constant step-by-step instructions.
• You’re intimidated by digital tools or automations.

Compensation

• $25–$30/hr DOE
• 10–15 hrs/week, flexible schedule with California overlap
• Remote, U.S.-based only

Job Type: Part-time

Pay: $23.00 - $28.00 per hour

Expected hours: 5 – 10 per week

Application Question(s):

• At the start of the day, we’d expect a brief report covering key emails, meetings, priorities, and what you’re handling directly. Draft a short example of what one of your daily rundowns might look like.
• Tell us about a time you solved a problem for an executive before they even realized it was an issue. What was the situation, and what exactly did you do?
• Imagine the founder has back-to-back calls from 9–3, but they need time to review a proposal and also eat lunch. How would you adjust the schedule and/or step in to protect priorities while keeping clients happy?
• Draft a short response to this inquiry:

‘Hi Sophie, I’d love to collaborate on a podcast together — are you open to discussing?’

Experience:

• Personal assistant: 1 year (Preferred)

Work Location: Remote