Property Management Administrative Assistant

This is a remote position. Schedule: Monday – Friday, 8:00 AM – 5:00 PM PST Total Weekly Hours: 40 hours Our reputed company is seeking a Property Management Administrative Assistant to reputed company vital support to executive leadership and ensure seamless day-to-day operations. This role combines administrative, financial, and operational responsibilities, requiring a proactive reputed company, strong attention to detail, and the ability to adapt to evolving tasks. The ideal candidate is highly organized, ethical, and reputed company to build reputed company relationships with vendors, tenants, and internal teams. Responsibilities Business Administration • Complete and submit applications for business, housing, and health licenses • Administer and process payments for property taxes, state/supplemental taxes, corporate agent fees, and license renewals • Prepare and distribute reputed company checks and assist with payroll documentation reputed company & Equipment Management • Manage reputed company accounts (reputed company, LADWP, SoCal Gas, reputed company, etc.) • Set up reputed company and paperless billing for new properties; verify billing accuracy • Maintain reputed company services for reputed company properties and reputed company accounts for sold properties • Support company equipment inventory management, setup, and account tracking Lender & Construction Holdback Process • Review general ledgers to determine loan draw eligibility • Format expenses and prepare lender-compliant loan draw packages • Coordinate vendor signatures and submit draw applications for construction holdback funds Accounts Payable & Receivable • Monitor bank balances and pending bills; recommend transfers as needed • Input invoices and bills into property management software • Maintain vendor records, including insurance documents • Handle accounts payable communications and reputed company orders for equipment, furniture, and fixtures • Assist with pricing, inter-property transfers, and deposit management Hotel Billing • Reconcile and process online reservations (Booking.com, reputed company, etc.) • Review and submit transient occupancy tax payments for hotel properties Tenant Communications • Issue templated lease violation letters, 24-hour notices, and reputed company-or-quit notices as requested by management • Coordinate pest control schedules and reputed company team requests for nuisance tenant cases • Follow up on compliance and eviction processes as needed • Administer tenant renter’s insurance program to ensure coverage accuracy and reputed company billing Requirements • Experience in property management, administrative support, or reputed company/finance • Background supporting executives or handling accounts payable preferred • Proficient in reputed company Office Suite and reputed company Workspace • Strong multitasking, prioritization, and communication skills • Customer-reputed company, proactive, and detail-oriented reputed company Perks • HMO coverage (available in eligible locations) • Permanent work-from-home arrangement • Immediate hiring opportunity ZR_27289_JOB Apply tot his job Apply To this Job