Talent Acquisition Operations Specialist

Are you organized, proactive, and eager to launch your project management career in Talent Acquisition? As a Jr. Project Manager, you’ll help drive operational excellence across our global TA programs. You’ll support issue resolution, project delivery, process improvements, and cross-functional initiatives that ensure our TA team runs efficiently and delivers a seamless experience for candidates, recruiters, and managers worldwide.

Key Responsibilities

· System Support: Provide support for the global TA Team, including monitoring and resolving tickets, testing enhancements and troubleshooting issues.

· Audits & Compliance - Conduct audits of recruitment data, workflows, and records to ensure accuracy and compliance.

· Project Coordination: Assist in planning, tracking, and executing TA operations projects (e.g., system upgrades, process rollouts, compliance initiatives).

· Process Improvement: Identify inefficiencies in recruiting workflows and recommend solutions to enhance speed, accuracy, and user satisfaction.

· Reporting & Analytics: Prepare project status reports, dashboards, and presentations for leadership; analyze data to inform decisions and measure project impact.

· Documentation: Maintain project plans, process documentation, FAQs, and training materials for TA operations initiatives.

· Meeting Support: Schedule, attend, and facilitate project meetings, capture action items, and follow up on deliverables.

· Stakeholder Engagement: Collaborate with recruiters, hiring managers, HR partners, and vendors to gather requirements, communicate updates, and ensure project alignment.

· 1–2 years’ experience in project coordination, HR/TA operations, or a related support role.

· Familiarity with project management methodologies (Agile, Waterfall, etc.) is a plus.

· Strong organizational, analytical, and problem-solving skills.

· Ability to manage multiple priorities in a fast-paced, global environment.

· Excellent written and verbal communication skills; comfortable presenting to diverse audiences.

· Proficiency in Microsoft Office Suite; experience with ATS platforms and project management tools (e.g., Smartsheet, Asana, Jira) is a plus.

· Collaborative team player with a growth mindset and attention to detail.

Preferred Skills

· Experience supporting HR or Talent Acquisition projects.

· Experience with Eighfold.ai and/or SuccessFactors.

· Exposure to data analysis, reporting, or dashboarding.

· Comfort with change management and training delivery.

· Ability to work independently and as part of a cross-functional team.