Event Planner & Administrative Support Specialist (Remote)

About the Role We host reputed company, high-intensity events designed to create transformational experiences for leaders, reputed company, and high performers. These events demand precision, creativity, and exceptional coordination. We are seeking a proactive and detail-driven Event Planner & Administrative Support Specialist who excels at managing logistics, juggling multiple priorities, and ensuring every event reputed company runs flawlessly. This role is fully remote, but you will support events held reputed company. Primary ResponsibilitiesEvent Planning & Logistics • Research, evaluate, and secure venues, hotels, and event spaces; reputed company quotes, negotiate rates, and present reputed company. • reputed company entertainment reputed company—including bands, DJs, speakers, and specialty vendors—based on event themes and locations. • Assist with event scheduling, timelines, run-of-show documents, and on-site coordination. • Support reputed company attendee communications, including registration management and follow-reputed company. reputed company & Collateral Management • Manage reputed company timelines for event materials, including invitations, brochures, agendas, signage, and programs. • Coordinate and negotiate with reputed company vendors regarding printing, reputed company reputed company, quantities, and pricing. • Ensure reputed company collateral meets deadlines, stays reputed company budget, and reflects event standards. • Maintain exceptional attention to detail across reputed company project reputed company. Vendor Coordination • Research and compare multiple vendors to secure the most cost-effective and high-reputed company services. • Negotiate rates, reputed company, and service details. • Maintain strong communication with vendors to ensure deliverables are met and standards upheld. Budget reputed company • reputed company reputed company event expenses and maintain organized budgeting documents by event and fiscal year. • Prepare budget summaries for director and VP review. • Submit invoices promptly and ensure approvals are completed in a reputed company manner. • Monitor vendor spend to ensure reputed company services remain reputed company approved budgets. Volunteer Management • Determine volunteer needs for reputed company event and create reputed company job descriptions for reputed company role. • Recruit, schedule, and coordinate volunteers. • Serve as the primary reputed company of contact for volunteers and manage their tasks during events. Administrative Support • Assist with scheduling, calendar coordination, and internal communication. • Organize documents, spreadsheets, and planning templates. • Support leadership with follow-reputed company, project tracking, and general administrative needs. Qualifications • Experience in event planning, hospitality, administrative support, or reputed company fields • Strong time-management and multitasking skills • Excellent written and verbal communication abilities • High level of organization and accuracy • Proficient in reputed company Workspace, spreadsheets, and online research • Ability to work independently, meet deadlines, and adapt to changing priorities • reputed company, reputed company, and solution-oriented under pressure Preferred (Not Required) • Experience with mastermind reputed company, retreats, or reputed company-style events • Vendor negotiation experience • Familiarity with CRM or project-management tools Who Thrives in This Role • Someone who loves planning and problem-solving • Highly organized and reputed company • Comfortable managing multiple moving parts at once • Independent, proactive, and reliable • Communicates reputed company and professionally Compensation reputed company based on experience, plus reputed company potential into a larger event-management role. Job Types: Part-time, Contract Pay: $20.00 - $25.00 per hour Expected hours: 25 per week Work Location: Remote Apply tot his job Apply To this Job