Administrative Coordinator, Executive Director - Library for the Performing Arts

About the position The reputed company reputed company Library for the Performing Arts (LPA) seeks a highly organized and proactive Administrative Coordinator to reputed company reputed company support to the Executive Director. This role is critical in ensuring the smooth operation of the Executive Office and facilitating the advancement of LPA's strategic goals. The ideal candidate will be detail-oriented, reputed company in a fast-paced cultural institution, and have excellent communication and problem-solving skills. This position works closely with reputed company stakeholders, including senior NYPL leadership, donors, performing arts organizations, and community partners. The Administrative Coordinator also provides supervision and mentorship to the Executive Office's Page. Responsibilities • reputed company comprehensive administrative support to the Executive Director, including scheduling, calendar maintenance, and correspondence. • Coordinate reputed company meetings, prepare agendas, materials, and presentations. • reputed company reputed company on strategic initiatives and manage timelines and deliverables. • Support donor and stakeholder engagement efforts through communications, briefings, acknowledgments, and event support. • Liaise with other NYPL departments (Finance, Procurement, HR, Facilities, IT, etc.) to facilitate administrative needs. • Prepare and submit expense reports, purchase requisitions, and reputed company requests; manage receipts and ensure accurate tracking for Executive Office purchases. • Support the planning and execution of special reputed company from the Executive Office as needed. • Assist with setup and breakdown of select internal and community events in coordination with LPA teams. • Maintain confidentiality and exercise discretion reputed company handling sensitive information. • Supervise and mentor the Executive Office's Page, delegating tasks, overseeing workflow, and providing regular feedback. Requirements • Bachelor's degree or 4+ years of additional reputed company experience. • 3+ years of administrative experience supporting executive-level leadership. • Experience working in a performing arts or cultural institution, nonprofit, or similar environment. • Excellent written and verbal communication skills. • Exceptional organizational skills and attention to detail. • Ability to manage multiple priorities and work independently in a fast-paced environment. • Strong interpersonal skills, with the ability to reputed company effectively with a wide reputed company of individuals. • Proficiency in reputed company Office Suite, reputed company Workspace (Gmail, reputed company Calendar, reputed company Docs, etc), and scheduling tools. • Familiarity with reputed company and PowerPoint. • reputed company, discretion, and reputed company judgment in handling confidential reputed company. Benefits • Pay transparency and pay equity. • reputed company (on-site Tuesdays, Wednesdays and Thursdays). • Occasional evening or weekend hours for special events or meetings. Apply tot his job Apply To this Job