Time Administrator

Texas Health and Human Services is dedicated to improving the lives of Texans. The Time Administrator will serve as the payroll and time management expert, providing support and guidance on timekeeping processes, payroll transactions, and training for employees and managers.

Responsibilities

• Provides procedural support to managers on time and leave processes
• Analyzes reports, logs or forms; researches payroll discrepancies and corrects data or information
• Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints
• Enters leave taken and hours worked for staff from sign-in sheets and/or HR0501’s on an as needed basis to provide back up support to other State Hospitals and State Supported Living Center
• Enters FLSA overtime & comp time payments for employees in accordance with the payroll processing calendar
• Identifies and reports system issues and prepares management reports for facility leaderships, analyzes information to keep facility management and HHS PTLL informed, and responds to questions
• Queries data regarding hours worked to ensure compliance according to HSCS policies
• Provides customer service to facility employees and management
• Assists with the administration of Family Medical Leave (FMLA), Extended Sick Leave (ESL), Sick Leave Pool (SLP), Employee Donated Sick Leave (EDSL), Family Leave Pool (FLP), Leave Without Pay (LWOP) and Leave of Absence (LOA) and all time reporting code transactions
• Assists with development of training materials and provides training to facility employees on time and leave processes, including use of the consolidated time sheet
• Presents time keeping policies and procedures at each facility New Employee Orientation (NEO) class
• Responsible for providing maintenance training as needed
• Identifies areas/challenges where additional support and training is needed
• Monitors On Call documentation for retention and policy compliance
• Monitors facilities use of Emergency leave and provides data to facility leadership
• Monitors facilities use of unpaid leave and provides data to facility leadership to ensure employees are not on leave without pay (or are on a leave of absence) beyond three months
• Audits leave records and may maintain employee file with monthly time reports and other supporting documentation as needed for employees suspected of abusing leave
• Training employees and managers on time and leave processes
• Counseling employees and managers regarding FMLA, ESL, SLP, EDSL, FLP, LWOP and LOA
• Sending ESL, SLP and FLP request documents to PTLL
• Tracking employees on FMLA, ESL, SLP, EDSL, FLP, LWOP or LOA
• Following up with managers who are not following policy regarding LWOP/LOA
• Run weekly LWOP/LOA reports to check for policy compliance
• Participates in departmental meetings
• Participates in training and development programs

Skills

• Experience in state government
• Experience working in a customer service environment
• Experience coordinating work between organizational units
• Experience using a personal computer for inquiry and/or data entry
• Ability to work in an office setting on-site as well as have the ability and infrastructure to telework (computer/laptop, at home internet)
• Ability to maintain confidentiality
• Ability to communicate clearly and concisely, both verbally and in writing
• Ability to meet deadlines
• Knowledge of HHS policies and procedures relating to time and leave
• Skill in Microsoft Word, Microsoft Excel, Internet Browsers
• Skilled in customer service
• Data entry skills
• Ability to prioritize tasks, schedule tasks, and pay attention to details
• Experience in state government
• Experience working in a customer service environment
• Experience coordinating work between organizational units
• Experience using a personal computer for inquiry and/or data entry

Benefits

• 100% paid employee health insurance for full-time eligible employees
• Defined benefit pension plan
• Generous time off benefits
• Numerous opportunities for career advancement

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