Administrative Operations Coordinator

The State University of New York is dedicated to enhancing research and innovation through its Office of Research, Innovation & Economic Development (ORIED). The Administrative Operations Coordinator will manage administrative processes, support operational initiatives, and ensure effective communication across various departments.

Responsibilities

• Provide administrative support for the Office including scheduling, calendar management, and meeting coordination
• Manage logistics for meetings, events, and cross-departmental initiatives
• Maintain organized filing systems (digital and physical), ensuring confidentiality and accessibility of information
• Assist with travel arrangements, expense reports, and reimbursements
• Handle incoming calls, emails, and inquiries in a professional manner
• Manage follow-up with internal and external parties as appropriate
• Assist the Executive Operations Manager in developing, implementing, and maintaining standard operating procedures (SOPs)
• Support the creation of project management support tools and reports for executive decision-making
• Support procurement and logistics processes including purchase orders and tracking
• Collaborate with cross-functional teams to help identify operational challenges for streamlining workflows
• Document inefficiencies and assist in process improvements
• Maintain accurate records of contracts, reports, and operational documentation
• Other duties as assigned

Skills

• A Bachelor's degree is required
• 1-3 years' experience in administrative support
• Strong organizational, analytical, and problem-solving skills
• Attention to detail and ability to manage multiple priorities
• Strong communication abilities
• Ability to sustain independent work, as well as working collaboratively in teams
• A demonstrated commitment to a diverse, equitable, and inclusive work environment
• Experience in operations, administration, or project coordination roles
• Experience with document management systems (e.g. SharePoint) and project management tools

Benefits

• NYS health insurance
• Free dental and vision coverage
• Competitive retirement options
• Tuition assistance
• Parental leave at full pay
• Generous vacation, sick, and holiday time
• 13 days of paid holidays per year
• 21 days of vacation
• 21 days of sick time accrued each year
• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.

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