Recruiting Intake & Sourcing Coordinator

Urgent Team is looking for a Recruiting Intake & Sourcing Coordinator to support their Talent Acquisition team. This role manages new job requisitions, ensures posting accuracy, and proactively sources qualified candidates to help fill clinical and non-clinical roles across multiple divisions.

Responsibilities

• Serve as the first point of contact for new position requests and hiring manager intakes
• Review, validate, and post approved requisitions to the career site and job boards
• Ensure accuracy in job titles, pay ranges, and classifications
• Maintain a branded job posting library for consistent company representation
• Track requisition progress and hiring metrics in the Applicant Tracking System (ATS)
• Conduct Boolean searches and resume mining across multiple sourcing platforms
• Build and maintain proactive pipelines for hard-to-fill and high-volume positions
• Send outreach messages and prequalify sourced candidates based on requirements, location, and pay alignment
• Recommend creative sourcing strategies tailored to each market and role type
• Maintain sourcing spreadsheets and “warm bench” candidate lists for recurring positions
• Coordinate with recruiters to prioritize requisitions and sourcing needs
• Schedule intake calls, screenings, or interviews as needed
• Generate weekly reports on open requisitions, sources, and metrics
• Maintain accurate candidate data and documentation in the ATS
• Monitor aging requisitions and assist with timely candidate dispositioning
• Provide back-up coverage and support audit/reporting needs

Skills

• Minimum 1 year of healthcare sourcing experience
• Experience using Boolean search strings and sourcing platforms
• Proficiency with ATS (UKG preferred), Indeed, and LinkedIn Recruiter
• Strong computer skills (Microsoft Office and Adobe)
• Must live within 45 miles of Green Hills/Nashville
• Must be available for in-person training and occasional onsite meetings
• Candidates must have a dedicated, private workspace free from distractions
• A quiet, secure setting is required to maintain privacy and comply with all relevant privacy regulations
• Candidates should have a reliable internet connection and be able to manage their time effectively to meet team goals
• Certified Internet Recruiter (CIR) certification preferred

Benefits

• Medical, Dental, and Vision Options
• Retirement savings plans
• Paid Time Off
• And MORE!

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