Strategic Sourcing - Strategic Sourcing Associate

Mohawk Medbuy Corporation (MMC) is a national, not-for-profit organization that supports health care providers across Canada. They are currently recruiting for full-time Strategic Sourcing Associates to coordinate and support the Sourcing Team through all stages of the procurement process as well as contract management of existing contracts.

Responsibilities

• Liaise with Members on initiatives, contract issues, committee action items, and strategic sourcing inquiries
• Participate in the initiative process and supplier meetings to ensure understanding of initiatives
• Develop and manage documentation pertaining to all assigned initiatives, including NDAs, COIs and other procurement documentation
• Schedule proponent meetings and webinars related to initiatives
• Schedule strategic working group/clinical expert group meetings with participating members
• Assist in addressing inquiries from members regarding scoring, evaluation, and validations of sourcing events
• Provide contract information and initiative expertise to other departments within Mohawk Medbuy
• Maintain systems with up-to-date information around initiative milestones
• Ensure the bid process is followed according to existing policies and procedures
• Develop Request for Quotation, Request for Proposal and Request for Information based on customer requirements. Post RFx on electronic tendering portals
• Act as a RFx Bid Administrator and provide bid analysis/evaluations with award recommendation as required to sourcing prime and WG members
• Conduct systems and reports maintenance, training and troubleshooting, as required
• Collaborate with the sourcing leads to update the comments in procurement systems
• Prepare and maintain auditable working contract files and documentation for execution in the contracts system (in line with BPS)
• Maintain and update the contract management system for all contracts and amendments throughout the entire contract period
• Reply to the proponent’s questions in collaboration with the sourcing lead
• Assist and/or prepare load sheets for all internal stakeholders
• Create contracts in the ERP system
• Provide local contract management issue support during term of agreement
• Provide input on "other" contract management activity - e.g. Hospital New Technology/Product requests, Budgetary Quotes, Trial Evaluation Agreements, etc
• Manage contract landscape and proactively meet with end users to review upcoming contract expiries and landscape
• Administer transactions for major supply and service agreements and equipment, which includes monitoring compliance with terms and conditions
• Review material specifications with customer groups through meetings and ongoing communication with suppliers to acquire the best value (cost, quality, delivery, warranty) for material and services
• Develop and maintain strong customer relationships
• Track and report cost savings based on established guidelines
• Lead and coordinate project activities as required
• Accountable for the ongoing management of existing contracts (product/Member additions), issue resolution, pricing changes
• Interfacing with Members on answering questions/queries on the contracts and delivering exceptional customer service
• Review and verify product and service requests from customers
• Gather and analyze supplier data and information to determine the viability of new suppliers
• Advise customers of marketplace information through general discussions and/or meetings. Distribute pertinent information and literature (e.g., product catalogues, pricing guidelines, supplier information)
• Provide timely communication of project status with internal and external customers and escalate issues to the Sourcing Lead or Sr. Manager as appropriate
• Contribute/assist team members when needed
• Pursue continuous learning
• Assist with new staff training and orientation as required
• Other duties and tasks as assigned

Skills

• Demonstrated knowledge in all facets of MS Office platforms, and Electronic Tendering systems
• Demonstrated proficient communication skills both written and oral
• Post secondary degree or diploma
• 1 to 2 years' experience in a purchasing/sourcing environment Knowledge of suppliers and dealing with people in differing levels of profession/position
• Excellent interpersonal skills with a high concentration on Customer Service
• Attention to detail and high level of accuracy
• Adaptability with a desire to learn
• Proven organizational and time management skills
• Demonstrated follow-up abilities
• Results orientated
• Self-starter, highly motivated, works well without constant supervision
• Demonstrated ability to organize, control and coordinate various activities in a fast-paced, ever-changing environment
• Knowledge/experience in materials provisioning and understanding of business and legal issues
• Three (3) to five (5) years' experience in a purchasing/sourcing environment
• Health care experience
• CSCMP, CPIM, CPPO or CPPB designation
• Good understanding of the P2P, supply chain and related ERP processes
• Previous experience with Contract Lifecycle Management Software
• Contract development and negotiation experience
• Broader Public Sector and Ontario Public Service Procurement Directives RFx experience

Benefits

• Comprehensive benefits package
• Flexible remote work options

Company Overview