[Remote] Accounting Specialist

Note: The job is a remote job and is open to candidates in USA. OpenSesame is a company focused on providing training solutions to enhance employee skills for over 150 Global2000 companies. The Accounting Specialist role involves supporting financial operations, managing accounts payable, payroll, and ensuring compliance with tax regulations while delivering excellent customer service.

Responsibilities

• Independently manage communications with vendors, employees, and customers
• Utilize ADP, Ramp, and Bill.com to resolve routine questions and issues
• Understand our payroll, AP, and expense workflows
• Build strong working relationships with HR, Finance, and operational teams
• Independently complete assigned monthly close items within 5 business days
• Process employee expense reports within 3 days of receipt
• Manage semi-monthly payroll ensuring it is submitted 72 hours prior to payday
• Monitor compliance with federal, state, and local tax regulations and reporting timelines
• Maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
• Submit payroll and expense report data with 100% accuracy
• Maintain updated payroll records and transaction history
• Publish a monthly reconciliation checklist to ensure consistency
• Independently file and reconcile monthly or quarterly sales tax via Avalara
• Identify inefficiencies and propose automation or system enhancements
• Collaborate cross-functionally to enhance employee support and policy adherence
• Provide clear communication to employees regarding expense reimbursements, paychecks, deductions, and benefits
• Document gaps or improvement areas in AP and payroll process flow
• Deliver accurate sales tax filings and documentation
• Propose at least two system/process improvements for review
• Finalize payroll and AP response SOPs and share with the team
• Prepare, file and reconcile sales tax filings on a monthly or quarterly basis using Avalara
• Review & process employee expense reports and virtual card transactions
• Act as primary point of contact for AP and payroll-related inquiries
• Perform audits to verify the accuracy of sales tax and payroll data and resolve discrepancies
• Deliver professional, solution-focused support to teams and vendors to ensure excellent customer service in all financial tasks
• Prepare and submit required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
• Stay informed about sales tax and payroll laws and regulations, implementing changes as necessary
• Maintain all records in compliance with company policies and legal requirements
• Ensure confidentiality and security of employee information at all times
• Leverage Salesforce and NetSuite to support financial operations

Skills

• Energetic, proactive, and detail-oriented individual who thrives in a data-driven environment
• Experience in accounts payable, payroll, sales tax, and expense management
• Ability to provide excellent internal and external customer service
• Strong communication skills to handle payroll inquiries and support teammates and partners
• Ability to work independently and collaboratively to meet deadlines
• Experience with ADP, Ramp, and Bill.com
• Knowledge of federal, state, and local tax regulations and reporting timelines
• Ability to maintain up-to-date records for employee compensation, deductions, benefits, and garnishments
• Experience in preparing, filing, and reconciling sales tax filings
• Ability to perform audits to verify the accuracy of sales tax and payroll data
• Experience in preparing and submitting required reports, including tax filings and year-end statements (e.g., W-2s, 1099s)
• Ability to stay informed about sales tax and payroll laws and regulations
• Experience in leveraging Salesforce and NetSuite to support financial operations
• Ability to ensure confidentiality and security of employee information
• Experience in a fast-paced, high-growth environment
• Track record of delivering excellent results
• Experience in identifying inefficiencies and proposing automation or system enhancements
• Experience in collaborating cross-functionally to enhance employee support and policy adherence

Benefits

• Professional development
• ISOs
• Health insurance
• 401(k) matching
• Paid time off

Company Overview