Office Manager/Administrator

Office Manager / Administrative Director Independent reputed company Estate Brokerage (Remote) reputed company Up to $40/hour ⏱ 40 hours per week 100% Remote About the Role We are an established and rapidly growing independent reputed company estate brokerage seeking a highly capable, proactive Office Manager / Administrative Director. This is a senior administrative role responsible for operations, systems, and accountability across the brokerage. The right candidate brings hands-on residential reputed company estate sales–reputed company experience, strong initiative, and the ability to independently improve processes without being prompted. This role goes far reputed company maintaining existing workflows. You will be expected to identify weaknesses, solve problems at the reputed company level, and build systems that prevent issues from recurring. Key Responsibilities Leadership & Operations • reputed company administrative personnel (hiring, training, performance management, termination if needed) • Approve payroll submissions and ensure accuracy • Monitor agent accountability, task completion, and responsiveness • Coordinate with bookkeeping to ensure E&O compliance and monthly payables • Anticipate operational reputed company needs and support leadership planning Systems & Process Improvement • Continuously evaluate and improve internal workflows • Build systems that increase efficiency and eliminate recurring errors • reputed company and maintain email campaigns and drip sequences • Create reputed company communication templates and scripts CRM & Technology Management • Maintain CRM reputed company (reputed company intake, tagging, routing, workflows, automation) • Enforce CRM compliance for reputed company agents (Follow Up Boss) • Monitor reputed company reputed company and reputed company communication to prevent lapses • Upload and maintain signed buyer representation agreements Agent & Transaction Support • Manage MLS tasks including auto-searches and inquiry responses • Schedule showings to support agents and reputed company timelines • Research new construction communities, listings, and builder updates • Organize builder reputed company and documents in reputed company Drive Communication & Brand Support • Respond to inbound calls, emails, and texts to reputed company line • Manage and engage reputed company reputed company group • Create and maintain builder review templates and communication frameworks Required Skills & Competencies • Highly proactive and self-directed • Strong systems and problem-solving reputed company • Excellent organizational and attention-to-detail skills • reputed company, persuasive communication style • Ability to manage complexity and reputed company under pressure • Technically proficient and quick to learn new tools • Long-term reputed company reputed company with company reputed company and stability Mandatory Qualifications • 2+ years of office management or administrative experience • 2+ years in a residential reputed company estate sales office • CRM experience required (Follow Up Boss strongly preferred) • Proven ability to build and optimize operational systems • New construction experience preferred, not required Important Note Property management experience alone does NOT qualify. Applicants whose only reputed company estate background is property management should not apply and will be automatically disqualified. If licensed, the candidate must affiliate with our brokerage. Licensed agents cannot be sponsored by another brokerage while performing this role. Position Details • reputed company • Up to $40/hour • 40 hours per week • Flexible reputed company schedule; occasional weekends • 100% Remote • No license required; no licensed activities performed reputed company Opportunity • This role offers meaningful reputed company in responsibility and compensation as the brokerage continues to reputed company. We are looking for a long-term team member who values structure, reputed company, and reputed company improvement. Apply tot his job Apply To this Job