Data Entry & Calibration Specialist – Precision Records Management – Burnsville, MN

About arenaflex

arenaflex is a leading provider of advanced data integrity solutions for the heavy‑equipment and industrial sectors. With a reputation built on accuracy, reliability, and continuous improvement, arenaflex empowers clients to make data‑driven decisions that enhance operational efficiency, safety, and regulatory compliance. Our headquarters are located in the heart of Minnesota’s tech corridor, and we proudly support a growing network of regional offices, service centers, and field teams. At arenaflex, every employee contributes to a culture of meticulousness, innovation, and teamwork—qualities that are essential for safeguarding the data that keeps our customers’ equipment running smoothly.

Why This Role Matters

In today’s fast‑paced industrial environment, accurate data is the backbone of successful operations. As a Data Entry & Calibration Specialist at arenaflex, you will be the guardian of critical information that tracks equipment status, maintenance schedules, certification expirations, and calibration results. Your work ensures that the data flowing through our systems is trustworthy, up‑to‑date, and ready for analysis by engineers, compliance officers, and senior leadership. By maintaining the highest standards of data quality, you help prevent costly downtime, support safety audits, and enable predictive maintenance strategies that keep our clients ahead of the curve.

Key Responsibilities

• Data Capture & Entry: Accurately input equipment specifications, calibration results, maintenance logs, and certification details into arenaflex’s enterprise resource planning (ERP) system.
• Data Validation: Perform routine audits of newly entered records to verify completeness, correct formatting, and alignment with established data standards.
• Error Identification & Correction: Detect inconsistencies, duplicate entries, or missing fields; investigate root causes and resolve issues promptly.
• Calibration Documentation: Review calibration certificates, confirm traceability to national standards, and update system records to reflect the latest verification dates.
• Expiration Monitoring: Set up automated alerts for upcoming certification expirations, schedule re‑certifications, and communicate timelines to relevant stakeholders.
• Reporting & Analytics Support: Generate routine reports on data quality metrics, calibration status, and equipment compliance for internal and client‑facing dashboards.
• Process Improvement: Suggest and implement enhancements to data entry workflows, validation scripts, and documentation practices to increase efficiency and reduce error rates.
• Cross‑Functional Collaboration: Partner with field technicians, quality assurance teams, and IT specialists to ensure seamless data flow across the organization.
• Regulatory Compliance: Maintain awareness of industry regulations (e.g., OSHA, ISO 9001) that impact data handling and ensure all records meet required standards.
• Training & Knowledge Sharing: Mentor new team members on best practices, data standards, and the use of specialized software tools.

Essential Qualifications

• High school diploma or equivalent; associate’s degree in Business Administration, Information Management, or a related field preferred.
• Minimum of 2 years of experience in data entry, records management, or calibration documentation within an industrial or technical environment.
• Demonstrated attention to detail with a proven track record of achieving error‑free data entry rates of 99% or higher.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and familiarity with ERP or CMMS platforms (e.g., SAP, Infor, Maximo).
• Strong organizational skills; ability to prioritize multiple data streams and meet strict deadlines.
• Excellent written and verbal communication skills, enabling clear interaction with technical and non‑technical team members.
• Basic understanding of equipment calibration concepts, certification processes, and industry regulations.
• Reliability and a commitment to maintaining confidentiality of sensitive operational data.

Preferred Qualifications & Additional Skills

• Experience with data validation tools, scripting languages (e.g., VBA, Python), or automation platforms.
• Certification in quality management (e.g., CQIA, Six Sigma Green Belt) or calibration (e.g., NIST traceability).
• Familiarity with relational databases and SQL querying for data extraction and reporting.
• Previous exposure to lean or continuous‑improvement initiatives within a manufacturing or field‑service context.
• Ability to interpret technical drawings, schematics, and calibration certificates.

Core Competencies for Success

• Analytical Mindset: Naturally questions data anomalies and seeks logical explanations.
• Precision & Accuracy: Maintains unwavering focus on detail, even when handling large volumes of information.
• Time Management: Juggles competing priorities without sacrificing quality.
• Team Collaboration: Works effectively across departments, valuing diverse perspectives.
• Adaptability: Embraces new tools, processes, and regulatory changes with enthusiasm.
• Ethical Judgment: Upholds data integrity and confidentiality at all times.

Growth Opportunities & Learning Benefits

arenaflex invests heavily in the professional development of its people. As a Data Entry & Calibration Specialist, you will have access to:

• Structured onboarding that includes hands‑on training with senior data analysts and calibration engineers.
• Ongoing workshops on advanced Excel techniques, data visualization, and ERP optimization.
• Tuition reimbursement for certifications relevant to quality management, data science, or industrial engineering.
• Mentorship programs that pair you with experienced professionals who can guide your career trajectory toward roles such as Data Analyst, Quality Assurance Coordinator, or Calibration Engineer.
• Opportunities to lead small‑scale process‑improvement projects, giving you practical leadership experience.
• Regular performance reviews that provide clear pathways for promotion and salary growth.

Work Environment & Company Culture

At arenaflex, we foster a collaborative and inclusive workplace where every voice matters. Our Burnsville office is a modern, ergonomically designed space that encourages focus and creativity. Key cultural pillars include:

• Integrity First: We treat data as a strategic asset and hold ourselves accountable to the highest ethical standards.
• Continuous Improvement: Employees are empowered to suggest enhancements, and successful ideas are celebrated company‑wide.
• Team Spirit: Regular team‑building activities, cross‑departmental brainstorming sessions, and community outreach events strengthen our bonds.
• Work‑Life Balance: Flexible scheduling options and a supportive PTO policy help you maintain personal well‑being.
• Diversity & Inclusion: A commitment to hiring and retaining a workforce that reflects the communities we serve.

Compensation, Perks & Benefits

The role offers a competitive hourly wage ranging from $19 to $24 per hour**, based on experience and skill set. In addition to salary, arenaflex provides a comprehensive benefits package that includes: